Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the removal and replacement of the existing 20+ year old playground equipment at Alum Crest Park, along with improvements to the existing basketball court, new site furnishings and new shade trees. The Recreation and Parks Planning and Design staff developed the conceptual plan for these improvements in conjunction with the Alum Crest Acres Civic Association.
The costs for this project will be $110,500.00 with a contingency of $11,000.00 for a total of $121,500.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on November 2, 2015 and received by the Recreation and Parks Department on November 24, 2015. Bids were received from the following companies:
Company Status Amount
M&D Blacktop (MAJ) $110,500
After reviewing the proposal that was submitted, it was determined that M&D Blacktop Sealing was the lowest and most responsive bidder.
M&D Blacktop Sealing and the proposed subcontractor has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Pavement Protectors dba M&D Blacktop Sealing
2020 Longwood Avenue
Grove City, OH 43123
Mark Nance 614-875-9989
CC# 31-1131599 Exp. Date: 6/23/2016
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start in early spring to meeting tree planting specifications.
Fiscal Impact: $121,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with M&D Blacktop Sealing for Alum Crest Park improvements; to authorize the expenditure of $110,500.00 with a contingency of $11,000.00 for a total of $121,500.00 from the Recreation and Parks Voted Bond Fund and Permanent Improvement Fund; and to declare an emergency ($121,500.00).
Body
WHEREAS, it is necessary for the Director of the Recreation and Parks Department to enter into contract with M&D Blacktop Sealing for Alum Crest Park improvements; and
WHEREAS, it is necessary to authorize the expenditure of $110,500.00 with a contingency of $11,000.00 for a total of $121,500.00 from the Recreation and Parks Voted Bond Fund and Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may start in early spring to meeting tree planting specifications for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized and directed to enter into contract with M&D Blacktop Sealing for Alum Crest Park improvements.
SECTION 2. That, for the purpose stated in Section 1, the expenditure of $110,500.00, with a contingency of $11,000.00, for a total of $121,500.00, or so much thereof as may be necessary to pay the cost thereof, is authorized from the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes attached hereto.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.