Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to enter into a contract on behalf of the Facilities Management Division with K.N.S. Services, Inc. for the purchase and installation of security cameras and related equipment at the Jerry Hammond Building. The service will include removal of existing outdated equipment, and installation of new cameras, workstations, and mounts. The Department of Finance and Management Facilities Management Division will be managing the project.
K.N.S. Services currently provides installation, integration, service and support for the Genetec security surveillance system. K.N.S. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into contract with K.N.S. in accordance with the sole source procurement provisions of Columbus City Code.
CONTRACT COMPLIANCE:
K.N.S. Services Inc. Vendor Number #005443 Exp. 3/8/2023
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $152,159.75 from the Construction Management Capital Improvement Fund for the security camera upgrades at the Jerry Hammond Building.
EMERGENCY DESIGNATION: These security camera upgrades at the Jerry Hammond Building, are immediately needed improvements due to the condition of the current equipment. In addition, the need for enhanced security at this facility necessitates an emergency designation.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Division of Facilities Management to enter into contract with K.N.S. Services, Inc. for the purchase and installation of security cameras and related equipment at the Jerry Hammond Building in accordance with the sole source procurement provisions of Columbus City Code; to authorize the expenditure of $152,159.75 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($152,159.75)
Body
WHEREAS, it is in the best interest of the City to enter into a contract with K.N.S Services, Inc. to allow for a single vendor to provide the necessary hardware, software, technical support, and camera equipment replacements for security systems the Jerry Hammond Building; and
WHEREAS, K.N.S. Services currently is the sole provider of installation, integration, service and support for the Genetec security surveillance system and is the only Unified Elite Genetec Partner in Ohio; and
WHEREAS, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is necessary to enter into this contract with K.N.S. Services, Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an expenditure of $152,159.75 or so much there of as may be needed, is necessary for the purchase and installation of security cameras and related equipment at the Jerry Hammond Building; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into contracts with K.N.S. Services, Inc. so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the security of the Jerry Hammond Building, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into a contract with K.N.S. Services, Inc. for the purchase and installation of security cameras and related equipment at the Jerry Hammond Building pursuant to the sole source provisions of City Code, as it is the sole provider of installation, integration, service and support for the Genetec security surveillance system in Ohio.
SECTION 2. That the expenditure of $152,159.75, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.