Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with George J. Igel & Co. in the amount of $3,469,694.33; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $424,248.50; for the West Broad Street Water Main Improvements Project, Division of Power and Water Contract Number 1101.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on May 21, 2008. Bids were received from: George J. Igel & Co. - $3,469,694.33; Complete General Construction Co. - $4,028,928.06; and John Eramo & Sons - $4,353,150.20.
The lowest and best bid was from George J. Igel & Co. in the amount of $3,469,694.33. Their Contract Compliance Number is 31-4214570 (expires 6/28/09, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
It is requested that this Ordinance be handled in an emergency manner as the Ohio Department of Transportation is planning to resurface West Broad Street beginning in June 2009, and the Division would like construct the water main improvements before they commence work.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with George J. Igel & Co. for the West Broad Street Water Main Improvements Project; for the Division of Power and Water; to authorize a transfer of funds; to authorize the expenditure of $3,893,942.83 from the Water Works Enlargement Voted Bonds Fund; to authorize an amendment to the 2008 Capital Improvements Budget, and to declare an emergency. ($3,893,942.83)
Body
WHEREAS, three bids for the West Broad Street Water Main Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on May 21, 2008; and
WHEREAS, the lowest and best bid was from George J. Igel & Co. in the amount of $3,469,694.33; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with George J. Igel & Co. for the West Broad Street Water Main Improvements Project, in an emergency manner so that the Division of Power and Water can construct the water main improvements before the Ohio Department of Transportation commences their resurfacing project on West Broad Street, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the West Broad Street Water Main Improvements Project with the lowest and best bidder, George J. Igel & Co., 2040 Alum Creek Dr., Columbus, Ohio 43207; in the amount of $3,469,694.33; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $424,248.50; for a legislative total of $3,893,942.83.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $1,893,942.83 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690265 | HCWP Raw Water Line | 690265 | -$641,004.43
690251 | O'Shaughnessy Dam Hydroelectric Imp's | 690251 | -$195,250
690290 | Distribution Imp's | 642900 | -$1,057,688.40
690451 | W. Broad St. W.M. | 690451 | +$1,893,942.83
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690265-100000 | HCWP Raw Water Line | $31,141,004 | $30,499,999 | -$641,005
690251-100000 | O'Shaughnessy Dam Hydroelectric Imp's | $395,250 | $200,000 | -$195,250
690290-100000 | Distribution Imp's | $1,778,397 | $720,708 | -$1,057,689
690451-100000 | W. Broad St. W.M. | $2,000,000 | $3,893,944 | +$1,893,944
SECTION 5. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water, Dept./Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690451, OCA Code 690451, Object Level One 06, Object Level Three 6629, Amount $3,893,942.83.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.