Explanation
Background: This legislation authorizes the Director of Public Safety to enter into a contract with MorphoTrak, Inc. on behalf the Division of Police for the purchase of additional storage capacity for the Automated Fingerprint Identification System (AFIS) and the Morpho Archive and Retrieval System (MARS). The Division's existing palm print database should not exceed 200,000 records for optimal functionality given its current storage capacity. Within the past sixty days, this limit has been exceeded, causing the system to not work as efficiently as needed. With this purchase of an additional server and storage capacity, the Division will have the ability to store and retrieve an additional 200,000 palm print records.
Bid Information:
In November 2005, a palm print database and Morpho Archive and Retrieval System (MARS) was installed as part of a system upgrade that allowed unsolved latent cases with palm images to be searched. Negotiations on price and terms and conditions were conducted between MorphoTrak, Inc. and the Division of Police. Since this purchase is a proprietary product of Morpho Trak, this purchase will be awarded in accordance with provisions of Section 309.07© of the Columbus City Code, 1959.
Contract compliance number is 330154789 and expires 02/08/2014.
Fiscal Impact: This ordinance authorizes an expenditure of $91,572.00 in the Capital Improvement Funds for this purchase. This ordinance also authorizes the transfer of funds within said Fund. A Capital Improvement Budget amendment is required to allow for the aforementioned appropriation and transfer.
Emergency Action is requested in order to expand palm print storage capacity to prevent performance issues that may be encountered once maximum capacity is reached.
Title
To authorize an amendment to the 2012 Capital Improvement Budget; to authorize the transfer of funds within the Capital Improvement Budget, to authorize the Director of Public Safety to enter into a contract with MorphoTrak, Inc. for the Division of Police for the purchase of additional hardware for additional storage capacity in accordance with sole source procurement; to authorize the expenditure of $91,572.00 from the Capital Improvement Fund; and to declare an emergency. ($91,572.00)
Body
WHEREAS, The Division of Police needs additional database expansion capacity of the palm print storage; and
WHEREAS, MorphoTrak has submitted a proposal for palm print storage expansion; and
WHEREAS this storage capacity is needed once the system reaches maximum capacity; and
WHEREAS, an amendment to the 2012 Capital Improvement Budget is required to provide for this expense; and
WHEREAS, a transfer of funds within the Capital Improvement Budget is also required to provide for this expense; and
WHEREAS, this purchase will be made in accordance with the sole source provisions of Section 329.07 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police in that it is immediately necessary to enter into a contract for palm print database expansion as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended within Fund 701 as follows:
Project Project No. Current CIB Revised CIB Difference
Police Facility 330021-100000 $1,225,000 $1,133,428 $91,572.00
Renovation
Police Equipment 330036-100000 $0.0 $91,572.00 $91,572.00
Network File Storage
SECTION 2.That funds be transferred within the Capital Improvement Fund, Fund 701 as follows:
From:
Dept 30-03: Project 330021-100000: OCA 713321: Obj Lvl One- 06: Amount $91,572.00
To:
Dept 30-03: Project 330036-100000: OCA 701036: Obj Lvl One-06: Amount $91,572.00
SECTION 3. That the Safety Director is hereby authorized to enter into a contract with MorphoTrak, Inc. for the purchase of additional hardware and software for storage capacity for the Division of Police.
SECTION 4. That the expenditure of $91,572.00, or so much thereof as may be needed for the purchase of hardware and software is hereby authorized as follows:
Dept No. Project OCA OBJ. Level (3) Fund Amount
30-03 330036-100000 701036 6649 701 $91,572.00
SECTION 5. That said agreement shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.