Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects and to provide payment for construction, construction administration and inspection services.
This contract work for CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road will consist of installing new sidewalk, curb, drive approaches, waterline, and storm sewers on the west side of Hamilton Avenue. The work for CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 will consist of constructing parallel pervious parking, sidewalk, and curb ramps along the east side of Hamilton Avenue from Briarwood Avenue to Linden Park Drive. Hamilton Avenue will be resurfaced in the areas of new curb.
The estimated Notice to Proceed date is March 18, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Eight bids were received on January 19, 2021, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $ 598,350.28 Columbus, OH Majority
Elite Excavating Co. of Ohio, Inc. $ 673,836.35 Mansfield, OH Majority
Newcomer Concrete Services, Inc. $ 709,003.72 Norwalk, OH Majority
G & G Concrete Construction, LLC $ 725,857.85 Columbus, OH Majority
Columbus Asphalt Paving Inc. $ 744,782.68 Gahanna, OH Majority
Shelly & Sands, Inc. $ 763,268.49 Columbus, OH Majority
Decker Construction Company $ 808,663.27 Columbus, OH Majority
Complete General Construction $ 919,528.78 Columbus, OH Majority
The projects were advertised together with the option to award as one project or two separate projects based on the lowest combined bid. The award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their combined bid of $598,350.28. The amount of construction administration and inspection services will be $59,835.03. The total legislated amount is $ 658,185.31.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/14/2023.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Recreation and Parks is contributing $35,000.00 from the Recreation and Parks Bond Fund, Fund 7702, to help fund these projects. An amendment to the 2020 Capital Improvement Budget to align budget authority with the proper project is needed. A transfer of cash and appropriation is also necessary to align cash with the proper project.
The remaining balance of $623,185.31 is a budgeted expense within the Streets and Highways Bond Fund, Fund 7704, Projects P590955-940029 (CelebrateOne Sidewalk - Hamilton Av - Minnesota Avenue to Weber Road) and P590955-950029 (CelebrateOne Sidewalk - Hamilton Ave and Briarwood Ave along Linden Park). The funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Recreation and Parks Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road project and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive project; to authorize the expenditure of up to $658,185.31 from the Recreation and Parks Bond Fund and the Streets and Highways Bond Fund to pay for the projects; and to declare an emergency. ($658,185.31)
Body
WHEREAS, the Department of Public Service is engaged in the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects; and
WHEREAS, the work for this project consists of installing new sidewalk, curb, drive approaches, waterline, parking and storm sewers; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects; and
WHEREAS, the Department of Public Service requires funding to be available for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 projects for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7702, the Recreation and Parks Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget passed by Council under Ordinance 2521-2020 to establish sufficient budget authority for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by Ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7702 / P510119-100000 / Central Maintenance Zone Headquarters (Voted Carryover) / $530,036.00 / ($35,000.00) / $495,036.00
7702 / P510038-100000 / Linden Community Recreation Center (Voted Carryover) / $0.00 / $35,000.00 / $35,000.00
SECTION 2. That the transfer of $35,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7702 (Recreation and Parks Bond Fund), from Dept-Div 5101 (Recreation and Parks), Project P510119-100000 (Central Maintenance Zone Headquarters), Object Class 06 (Capital Outlay) to Dept-Div 5101 (Recreation and Parks), Project P510038-100000 (Linden Community Recreation Center), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, Inc., 1595 Frank Road, Columbus, Ohio 43223 for the CelebrateOne Sidewalk - Hamilton Avenue from Minnesota Avenue to Weber Road and the CelebrateOne Sidewalk - Hamilton Avenue and Briarwood Avenue along Linden Park Drive - Part 1 project in the amount of up to $598,350.28 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $59,835.03.
SECTION 4. That the expenditure of $408,185.31, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-940029 (CelebrateOne Sidewalk - Hamilton Av - Minnesota Avenue to Weber Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $215,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-950029 (CelebrateOne Sidewalk - Hamilton Ave and Briarwood Ave along Linden Park), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $35,000, or so much thereof as may be needed, is hereby authorized in Fund 7702 (Recreation and Parks Bond Fund), Dept-Div 5101 (Recreation and Parks) Project P510038-100000 (Linden Community Recreation Center), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.