Explanation
This legislation authorizes the Director of Finance and Management to establish purchase orders, with Pomeroy IT Solutions, Inc. (utilizing a Universal Term Contract (UTC) BPCMP30E -expires 12/31/2008); DLT Solutions, Inc., (utilizing a Universal Term Contract (UTC) BPSFT15A - expires 12/31/2008); Smart Solutions, Inc.(utilizing a Universal Term Contract (UTC) BPCMP01G - expires 3/31/2011); and Software House International (SHI), (utilizing a State Contract - #0A07004 - expires 6/30/2009); on behalf of the Department of Technology. These purchase orders are necessary to provide for the set-up of a second data center site, in alignment with the Department of Technology's disaster recovery plan (DRP); which will lessen any risks associated with recovery of sudden and or unexpected loss of data, records, and other technology and communications essential for daily operations. Also, this Legislation will allow for the set-up of the hardware, software, materials and supplies that are needed for the City to start moving systems to the new site.
Each previously mentioned Vendor will provide the following:
1. Pomeroy - will provide switch and router equipment necessary for bandwidth needed to run production systems at the alternate site; of which will allow for passing of data between sites, and provide a greater ability to recover communications if one site is unavailable. This includes the ability to have redundant Internet Services Providers as well as keeping access open for the citizens to have the best service available to access the Cities services.
2. Smart Solutions - will provide the security - proxy server and also the equipment necessary to verify users and domain access. This will keep Cities services associated with, yet not limited to, data and information, protected from unwanted invasion (hacking). Also, the purchase of the equipment will allow for backups of the systems at the alternate site; and provide for alternative ways of backing-up key data that will make recovering data easier.
3. Software House International - will provide the operating software necessary to run the equipment purchased from Smart Solutions.
4. DLT - will provide the software necessary to back up the data on the systems at the alternate site; making recovering of data easier.
In order to have funding in the proper accounts to cover expenses associated with this ordinance; this legislation will authorize the City Auditor to transfer funds between object levels within the Department of Technology's Information Services Fund.
EMERGENCY: This ordinance is submitted as an emergency to allow funding to be available to cover necessary expenditures prior to December 2008.
CONTRACT COMPLIANCE:
Pomeroy IT Solutions, Inc - 61-1352158 Expiration - 10/24/2009
DLT Solutions, Inc. - 54-1599882 Expiration - 8/26/2009
Smart Solutions, Inc - 34-140369 Expiration - 5/18/2009
Software House International - 22-3009648 Expiration - 11/19/2009
FISCAL IMPACT: Previously, in the year 2006, the Department of Technology legislated $140,000.00, through ordinance 1091-2006, with LBL Technology Partners, for services to assist in developing a Disaster Recovery/ Continuity of Government (CoG) Plan; of which $113,080.00 was expended. This is the first time this year that the Department of Technology has made purchases with respect to the disaster recovery plan (DRP); second data center site, from Pomeroy IT Solutions ($257,125.92), DLT Solutions, Inc. ($30,798.86), Smart Solutions, Inc. ($106,612.80), and Software House International, Inc. ($23,274.02); with a total amount of $417,811.60. Funds for this purchase have been identified and will require a transfer of funds within various object levels of the Department of Technology's Information Services Fund.
Title
To authorize the Director of Finance and Management to establish purchase orders, with Pomeroy IT Solutions, Inc.; DLT Solutions, Inc.; and Smart Solutions, Inc., from existing Universal Term Contracts, and Software House International, from a State Contract; on behalf of the Department of Technology, for hardware, software, materials and supplies needed to provide for the set-up of a second data center site in alignment with the Department of Technology's disaster recovery plan; and to authorize the City Auditor to transfer funds between object levels within the Department of Technology's Information Services Fund to cover the cost of various expenditures; to authorize the expenditure of $417,811.60 from the Department of Technology's Information Services Fund; and to declare an emergency. ($417,811.60)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to establish purchase orders, with Pomeroy IT Solutions, Inc. (utilizing a Universal Term Contract (UTC) BPCMP30E -expires 12/31/2008); DLT Solutions, Inc., (utilizing a Universal Term Contract (UTC) BPSFT15A - expires 12/31/2008); Smart Solutions, Inc.(utilizing a Universal Term Contract (UTC) BPCMP01G - expires 3/31/2011); and Software House International (SHI), (utilizing a State Contract - #0A07004 - expires 6/30/2009); on behalf of the Department of Technology, and
WHEREAS, these purchase orders are necessary for hardware, software, materials and supplies needed to provide for the set-up of a second data center site, in alignment with the Department of Technology's disaster recovery plan (DRP); which will lessen any risks associated with recovery of sudden and or unexpected loss of data, records, and other technology and communications essential for daily operations. Also, this Legislation will allow for the set-up of the hardware, materials and supplies along with software that is needed for the City to start moving systems to the new site, and
WHEREAS, Pomeroy, will provide switch and router equipment necessary for bandwidth needed to run production systems at the alternate site; of which will allow for passing of data between sites, and provide a greater ability to recover communications if one site is unavailable. Smart Solutions, will provide the security - proxy server and also the equipment necessary to verify users and domain access. Software House International, will provide the operating software necessary to run the equipment purchased from Smart Solutions. DLT Solutions, will provide the software necessary to back up the data on the systems at the alternate site; making recovering of data easier, and
WHEREAS, in order to have funding in the proper accounts to cover expenses associated with this ordinance; this legislation will authorize the City Auditor to transfer funds between object levels within the Department of Technology's Information Services Fund, and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to authorize the City Auditor to transfer said funds within the Department of Technology's Information Services Fund, for purchases associated with the disaster recover plan (DRP); second data site; for the immediate preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1: That the City Auditor is hereby authorized to transfer $365,407.34 between object levels within the Department of Technology's Information Services Fund as follows:
FROM:
Fund Type Dept. No. Fund Obj Lvl 1 Obj Lvl 3 OCA Code Amount
001 47-02 514 03 3000 280735 $ 117,811.60
001 47-02 514 03 3000 280768 $ 150,000.00
001 47-02 514 03 3000 470113 $ 97,595.74
TOTAL $ 365,407.34
TO:
Fund Type Dept. No. Fund Obj Lvl 1 Obj Lvl 3 OCA Code Amount
001 47-02 514 02 2193 280768 $ 30,798.86
001 47-02 514 06 6655 280768 $ 334,608.48
TOTAL $ 365,407.34
SECTION 2: That the Finance and Management Director be and is hereby authorized to establish purchase orders, for hardware, software, materials and supplies associated with the disaster recovery plan (DRP); second data center site, with Pomeroy IT Solutions ($257,125.92), DLT Solutions, Inc. ($30,798.86), Smart Solutions, Inc. ($106,612.80), Software House International, Inc. ($23,274.02); with the total amount being $417,811.60.
SECTION 3: That the expenditure of $417,811.60 or so much thereof as may be necessary is hereby authorized to be expended from:
Smart Solutions:
Div.:47-02|Fund:514|Subfund:001|OCA Code: 280768|Obj. Level One: 03|Obj. Level Three:3372|Amount:$12,977.28
Div.:47-02|Fund:514|Subfund:001|OCA Code: 280768|Obj. Level One: 06|Obj. Level Three: 6655|Amount:$77,482.56
Div.:47-02|Fund:514|Subfund:001|OCA Code: 280768|Obj. Level One: 02|Obj. Level Three: 2193|Amount:$16,152.96
DLT Solutions Inc:
Div.:47-02|Fund:514|Subfund:001|OCA Code: 280768|Obj. Level One: 02|Obj. Level Three: 2193|Amount:$30,798.86
SHI:
Div.:47-02|Fund:514|Subfund:001|OCA Code: 280768|Obj. Level One: 03|Obj. Level Three: 3358|Amount:$23,274.02
Pomeroy IT Solutions:
Div.:47-02|Fund:514|Subfund:001|OCA Code: 280768|Obj. Level One: 06|Obj. Level Three:6655|Amount:$257,125.92
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.