Explanation
This ordinance authorizes the Finance and Management Director to issue a purchase order to Bus Service Inc. for the purchase of one (1) new gasoline powered fourteen (14) passenger mini-bus with wheelchair access for use by the Recreation and Parks Department, Community Recreation Division. This will allow mobility-impaired youth and adults the same access to program transportation as all other participants. This will replace a 1995 wheelchair bus which is past its useful life.
On September 2, 2010, the Purchasing Office opened formal bid solicitation SA003679. Two (2) bidders responded. Purchasing and Fleet Management recommend an award to Bus Service Inc. The lowest overall bidder was Transportation Equipment Sales Corporation. However, several items in their bid failed to meet specifications and they were deemed non-responsive.
Bus Service Inc. Contract Compliance No.: 31-0965364; expiration 06/17/2012
Fiscal Impact: The 2010 General Fund budget included $1 million for the purchase of vehicles and equipment. The cost of this ADA mini bus is $45,199.00. This ordinance also authorizes the reallocation of funds from an existing Auditor's Certificate (AC030844) in the amount of $45,199.00. Earlier this year, Ordinance No. 0225-2010 authorized the purchase of automobile and light duty vehicles from various Universal Term Contracts. These purchases are now in place and some monies are remaining that can be utilized to make this purchase.
Emergency action is requested to expedite delivery of this equipment for use by the Recreation and Parks Department in order to enhance the Department's ability to transport wheelchair users and other mobility impaired youth and adults to special events, competitions, and any other recreation programs.
Title
To authorize the Finance and Management Director to establish a purchase order with Bus Service Inc. for the purchase of a mini bus with wheelchair access for the Recreation and Parks Department; to authorize the reallocation of $45,199.00 from an existing Auditor's Certificate; to authorize the expenditure of $45,199.00 from the General Fund; and to declare an emergency. ($45,199.00)
Body
WHEREAS, the Recreation and Parks Department has a need for a fourteen-passenger mini bus to transport mobility impaired youth and adults to sports competition, special events, and summer camps; and
WHEREAS, the Purchasing Office solicited formal competitive bids for this vehicle through SA003679; and
WHEREAS, these bids were opened on September 2, 2010; and
WHEREAS, bids were evaluated and a recommendation has been made to purchase the fourteen-passenger mini bus with wheelchair access from the lowest bidder that meets specifications; and
WHEREAS, Ordinance No. 0225-2010 passed on March 31, 2010 authorized the establishment of Auditor Certificate (AC030844) to fund universal term contract automobiles and light duty trucks with 32 Ford Mercury and Ricart Properties; and
WHEREAS, it is necessary to authorize the City Auditor to reallocate funds from an existing Auditor's Certificate (AC030844) in the amount of $45,199.00; and
WHEREAS, an emergency exists in the Recreation and Parks Department in that it is immediately necessary to enter into a contract to purchase said equipment to transport mobility impaired youth and adults, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order with Bus Service Inc. for a fourteen-passenger mini bus with wheelchair access for the Department of Recreation and Parks, Community Recreation Division.
SECTION 2. That the City Auditor is hereby authorized to reallocate the sum of $45,199.00 from an existing Auditor's Certificate (AC030844) for the purchase of an ADA 14 passenger mini bus authorized in SECTION 1; and to expend said funds or so much thereof be necessary.
SECTION 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.