Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Public Safety, Division of Support Services, to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of an Internet Protocol (IP) Interconnect and Telephone Equipment which will work in association with our newly installed NEC PBX equipment located at the Division of Police Headquarters, 120 Marconi Blvd.
City of Columbus Mayor Michael B. Coleman and City Council approved the purchase and installation of one PBX Telephone System for the Division of Police, 120 Marconi Blvd., through vendor Horizon Chillicothe Telephone (Ordinance No. 1905-2006).
This additional equipment being requested will allow us to interconnect all the police telephones and data systems that are located at a myriad of off-premises buildings and covert areas to the new PBX switch. This will greatly enhance police operations by allowing them to share the same telephone and voicemail systems, etc. In addition, this will provide the main infrastructure that is required to support the future Internet Protocol (IP) Technology that will be required for the Division of Police and Fire for years to come.
B. Bid Information: This is additional equipment being purchased from Horizon Chillicothe Telephone to maintain continuity with the existing PBX Telephone System at Police Headquarters, 120 Marconi Blvd. It is not in the best interest of the City to competitively bid this add-on equipment because we risk voiding the current warranty. (See attachment ORD0510-2008BidWaiver.doc)
C. Contract Compliance: Horizon Chillicothe Telephone #314147310 Expires: 03/28/2010
2. FISCAL IMPACT:
A. Funding for this expenditure is available in the Public Safety's 2007 Capital Improvement Fund.
B. Emergency Designation: Emergency designation is requested to realize a savings of over $100,000 for this equipment if we can complete the purchasing process by the third week in April, 2008, and to ensure the continued reliability of the Police Telephone Communication Systems.
Title
To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of Internet Protocol (IP) Interconnect and Telephone Equipment for the Division of Police, to authorize the expenditure of $67,122.21, or so much thereof as may be needed, from the Public Safety's 2007 Capital Improvement Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($67,122.21)
Body
WHEREAS, the responsibility of the Police Telephone Communications System is and will continue to be that of the Department of Public Safety, Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of IP Interconnect and Telephone Equipment to upgrade the telephone system located at the Division of Police, 120 Marconi Blvd; and,
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements of the Columbus City Codes; and,
WHEREAS, reliable telephone communications is an absolute necessity for the Division of Police to stay in continuous operation, thereby protecting the lives and property of the citizens of the City of Columbus; and,
WHEREAS, an emergency exists in the daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to establish a purchase order for the purchase and installation of this IP Interconnect and Telephone Equipment for the Division of Police, 120 Marconi Blvd, in order to preserve the public peace, health, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, on behalf of the Division of Support Services, be and is hereby authorized to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of Internet Protocol (IP) Interconnect and Telephone Equipment to upgrade the telephone system located at the Division of Police, 120 Marconi Blvd.
SECTION 2. That funding for this expenditure is available in the Public Safety's 2007 Capital Improvement Fund.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action stipulated in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
SECTION 4. That for the purpose stated in Section 1 hereof, the expenditure of $67,122.21, or so much thereof as may be needed, is hereby authorized from:
Div: 30-02 | Fund: 701 | Project: 320001 | OCA: 642629 | Obj. Level: 6644 | Amount: $67,122.21
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.