Explanation
BACKGROUND: For the option to purchase Motorola Radio Batteries for the Department of Public Safety/Support Services, the largest user. The term of the proposed option contract would be for three (3) years. Contract is through December 31, 2009. The Purchasing Office opened formal bids on January 18, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002266JY) Twenty-Seven (MAJ:23, MBE:2, FBE:2) bids were solicited; Nine (9) bids were received (8MAJ, 1 FI).
The Purchasing Office is recommending the contract award to the lowest, responsive, responsible and best bidder:
Motorola , Inc., MAJ, CC#36-1115800 (Expires April 28, 2008)
Total Estimated Annual Expenditure: $200,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. The Department of Public Safety/Support Services and other agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Motorola Radio Batteries with Motorola, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 18, 2006 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these batteries are used to keep city radio equipment operational, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety/Support Services in that it is immediately necessary to enter into a contract for an option to purchase Motorola Radio Batteries, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Motorola Radio Batteries in accordance with Solicitation No. SA002266JYas follows:
Motorola, Inc., All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That this contract is subject to future monetary appropriations by Columbus City Council.
SECTION 3 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.