BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with EMH&T, Inc., for professional engineering services for Preston Rd. Street Lighting Improvements. The purpose of this project is to design the replacement of the existing 480V overhead street lighting system with a 480V underground ornamental lighting system on Preston Road within City of Columbus limits. This design will include the removal of the existing overhead system, and will define the new circuit feed for the street lights within the project area.
ENGINEERING CONTRACT AWARD: EMH&T, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals (RFPs)". The RFP were sent to EMH&T, Inc., Ralph & Curl., and Prime Engineering; EMH&T and Ralph & Curl Engineers were the only consultants to respond.
Upon review of the proposals, the bidder was ranked using criteria specified in the City Code, and more specifically: Proposal Quality, Experience of the Team’s Personnel, Experience of the Prime, and Local Workforce. Based upon these criteria, EMH&T, Inc. was selected for this project. Their Contract Compliance Number is 31-0685594, expires 9/22/13, MAJ.
FISCAL IMPACT: This legislation includes a transfer within the Electricity G. O. Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2012 Capital Improvements Budget to provide sufficient budget authority.
Emergency legislation is being requested so that the engineering services for this project can commence at the earliest time possible.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with EMH&T, Inc.; for the Preston Rd. Street Lighting Improvements for the Division of Power and Water (POWER); to authorize the transfer of $43,124.66 within the Electricity G. O. Bonds Fund; to amend the 2012 Capital Improvements Budget, to authorize the expenditure of $43,124.66 within the Electricity G. O. Bonds Fund and to declare an emergency. ($43,124.66).
Body
WHEREAS, Requests for Proposals were sent to EMH&T, Inc., Ralph & Curl Engineers, and Prime Engineering, for engineering services for the Preston Rd. Street Lighting Improvements; and
WHEREAS, Proposals from EMH&T and Ralph & Curl Engineers were received and opened; and
WHEREAS, Upon review of this proposal, EMH&T was selected based on the following criteria: Proposal Quality, Experience of the Team’s Personnel, Experience of the Prime, and Local Workforce; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund for the Preston Rd. Street Lighting Improvements; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to replace street lighting as appropriate for the Preston Rd. area of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water (POWER), Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Preston Rd. Street Lighting Improvements, for the preservation of the public health, peace, property, and safety; now therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $43,124.66 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power and Water (POWER), Division 60-07, Object Level One 06, Object Level Three 6679, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
440007-100002 | 553072 | Various Neighborhood SL | $43,124.66
TRANSFER TO:
Project | OCA | Project Name | Amount
670028-100000 | 553028 | Preston Rd. SL Improvements | $43,124.66
SECTION 2. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to execute an agreement with EMH&T, Inc., 5500 New Albany Road, New Albany, Ohio 43054, for the Division of Power and Water (POWER), for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Power and Water (POWER).
SECTION 6. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water (POWER).
SECTION 7. That the 2012 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated in Section 5 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
440007-100002 | Various Neighborhood SL | $450,826 | $407,701 | -$43,125
670028-100000 | Preston Rd. SL Improvements | $0 | $43,125| +$43,125
SECTION 8. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-07, Fund 553, Project 670028-100000, Object Level One 06, Object Level Three 6679, OCA Code 553028, Amount $43,124.66.
SECTION 9. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.