Explanation
The Department of Public Utilities entered into a contract with Mid-American Cleaning Contractors for the Janitorial Services. This contract was the result of a Director's bid received on February 20, 2008 (SA002797). Mid-American Cleaning Contractors was the lowest, responsive, responsible bidder and met all requirements of the specifications. The contract terms comply with the responsible wage provisions of Columbus City Code. The original contract was for a period of one year with an option for two one year extensions. The Division is pleased with their performance over the last year and would like to modify the original contract to enter into a second year, for a total of $307,000.00.
Contract Compliance: 341673766, expires November 19, 2010
Mid-American Cleaning Contractors does not hold MBE/FBE status.
1. Total amount of modification No. 1 is $307,000.00. The original contract was established for $433,222.15. Total contract amount including this modification is $740,222.15. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during the contract period.
2. The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2009 for the Division of Power and Water.
3. The initial agreement allowed contracting with the vendor for one year with an option to renew for two (2) additional years on a year to year basis. Since the division has been pleased with their performance over the last year the division would like to continue this contract with the vendor.
4. The cost of this service is based on a quote from the vendor.
FISCAL IMPACT: The Divisions of Power and Water allocated $364,985.00 for these services in the 2009 budget.
Expenditures for Janitorial Services for the Division of Power and Water (W) in 2007 were $242,693.94.
Expenditures for Janitorial Services for the Division of Power and Water (W) in 2008 were $307,395.12.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Janitorial Services contract with Mid-American Cleaning Contractors, for the Division of Power and Water, to authorize the expenditure of $307,000.00 from Water Systems Operating Fund. ($307,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Mid-American Cleaning Contractors, for Janitorial Services, and
WHEREAS, contract terms comply with the responsible wage provisions of Columbus City Code, and
WHEREAS, the vendor has agreed to extend EL007888 at current prices and conditions to and including June 30, 2010, and it is in the best interest of the City to exercise this option, and
WHEREAS, these Janitorial Services are used at the facilities of the Division of Power and Water, Department of Public Utilities, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized to modify and increase contract EL007888 with Mid-American Cleaning Contractors, to and including June 30, 2010. Total amount of modification No. 1 is $307,000.00. Total contract amount including this modification is $740,222.15.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That the expenditure of $307,000.00or so much thereof as may be needed, is hereby authorized from Object Level One 03, Object level Three 3396, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Dept/Div Fund Name Fund Number OCA Amount
60-09 Water Works Operating 600 602755 $255,000.00
60-09 Water Works Operating 600 602482 $ 22,000.00
60-09 Water Works Operating 600 602540 $ 16,000.00
60-09 Water Works Operating 600 603001 $ 14,000.00
$307,000.00
Section 4. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.