Explanation
The Transportation Division recently completed design plans to resurface Schrock Road from 161 feet east of Ambleside Drive to Cleveland Avenue. Schrock Road is also State Route 710 and qualifies for resurfacing under the Ohio Department of Transportation (ODOT) Urban Paving Program. The Urban Paving Program was established to evenly distribute state urban paving funds throughout Ohio.
According to state law, cities are required to pave the state routes within their boundaries; however, this is an expense most cities find difficult to fund. In response to this issue, the Urban Paving Program outlines an 80/20 percent funding allocation for each municipality for municipal corporations with populations that exceed 5,000 persons. ODOT will provide 80 percent of the paving funds and the municipalities must provide a 20 percent match.
All required Americans with Disabilities Act (ADA)-compliant wheel chair ramps will be completed and accepted by the City of Columbus prior to the start of this project. The wheel chair ramp construction will be completed under a separate contract prior to the commencement of work under this contract.
This legislation authorizes the Public Service Director to enter into a contract with Kokosing Construction Company, Incorporated, in an amount up to $514,336.49 for the Schrock Road Resurfacing (FRA-710-1.87) project and to pay associated construction inspection costs up to $51,433.65 for the Transportation Division. Although this project has already been bid the Notice to Proceed will not be issued until Spring 2006. Once the Notice to Proceed is issued the contractor will be given 60 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Six bids were received (six majority, no minority) and tabulated on October 6, 2005, as follows:
Vendor / Amount Bid
Kokosing Construction Company, Incorporated / $514,336.49
The Shelly Company / $534,750.00
Miller Pavement Maintenance, Incorporated / $564,946.01
Decker Construction Company / $570,008.99
Strawser Paving Company / $598,949.17
Shelly and Sands, Incorporated / $599,515.26
It is recommended that the contract be awarded to the lowest, best, most responsive and most responsible bidder, Kokosing Construction Company, Incorporated, for their bid of $514,336.49 (which is $24,892.43 over the Engineer's estimate of $489,444.06) for the Schrock Road Resurfacing (FRA-710-1.87) project and to pay associated construction inspection costs up to $51,433.65 for the Transportation Division. The total legislative authorization requested is $565,770.14. Kokosing Construction Company, Incorporated's contract compliance number is 31-1023518 and expires March 16, 2008.
Fiscal Impact: ODOT will reimburse the City for eighty percent (80%) of the allowed reimbursable items up to a maximum of $448,391.50. The City is liable for the difference, or $117,378.64. The Transportation Division budgeted $275,00.00 in the city match portion of the 2005 Capital Improvements Budget in the 1995, 1999 Voted Streets and Highways Fund under the Federal/State Match project. Actual funds will be available from the fall 2005 bond sale. This ordinance transfers this money to the Federal State Highway Engineering Fund, appropriates the entire $565,770.14 and authorizes the expenditure.
Title
To authorize the City Auditor to transfer $117,378.64 within and from the 1995, 1999 Voted Streets and Highways Fund; to authorize the appropriation of $565,770.14 within the Federal State Highway Engineering Fund; to authorize the Public Service Director to enter into a contract with Kokosing Construction Company, Incorporated, for the Schrock Road Resurfacing (FRA-710-1.87) project and to authorize the expenditure of $565,770.14 from the Federal State Highway Engineering Fund for the Transportation Division. ($565,770.14)
Body
WHEREAS, bids for the Schrock Road Resurfacing (FRA-710-1.87) project were received October 6, 2005 and tabulated October 7, 2005, and a satisfactory bid has been received; and
WHEREAS, ODOT has agreed to reimburse the City for eighty percent (80%) of the allowed reimbursable items; and
WHEREAS, it is necessary to provide for construction inspection costs; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $117,378.64 within the 1995, 1999 Voted Streets and Highways Fund as follows:
TRANSFER FROM:
fund / project number / project / Object Level 01/03 Codes / OCA Code / amount
704 / 530208 / Federal/State Match / 06/6600 / 644385 / $117,378.64
Total Transfer From: $117,378.64
TRANSFER TO:
fund / project number / project / Object Level 01/03 Codes / OCA Code / amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $117,378.64
Total Transfer To: $117,378.64
SECTION 2. That the City Auditor be and hereby is authorized to transfer $117,378.64 between Funds as follows:
TRANSFER FROM:
fund / project number / project / Object Level 01/03 Codes / OCA Code / amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $117,378.64
Total Transfer From: $117,378.64
TRANSFER TO:
fund / grant number / grant / Object Level 01/03 Codes / OCA Code / amount
765 / 565001 / Shrock Road / 80/0886 / 565001 / $117,378.64
Total Transfer To: $117,378.64
SECTION 3. That from the unappropriated monies in the Federal State Highway Engineering Fund, Fund 765, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $565,770.14 be and hereby is appropriated to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 565001 and Grant 565001.
SECTION 4. That the monies appropriated in the forgoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to enter into a contract with Kokosing Construction Company, Incorporated, 886 McKinley Avenue, Columbus, Ohio 43222, for construction of the Schrock Road Resurfacing (FRA-710-1.87) project in the amount of $514,336.49 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director that are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $51,433.65.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $565,770.14, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 765, the Federal State Highway Engineering Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 565001 and Grant 565001.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.