Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract with Kone, Inc. for the maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division. This contract was authorized by City Council by Ordinance No. 1230-2008 on July 21, 2008, in the amount of $141,000.00. Kone, Inc. maintains and services 41 elevators in 15 buildings. Required maintenance and services on elevators is necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service, thereby protecting the safety of elevator users. This ordinance authorizes the first of five renewal options.
Emergency action is requested so that required maintenance and service on elevators is not delayed, ensuring no disruption in service, thereby protecting the safety of elevator users.
Fiscal Impact: The Facilities Management Division budgeted $156,800.00 in the 2009 General Fund Operating Budget. The cost of the elevator contract in 2008 was $141,000.00. The cost of the renewal authorized by this ordinance is $156,800.00.
Kone, Inc. Contract Compliance #36-2357423, expiration date July l5, 2010.
Title
To authorize the Finance and Management Director to renew a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division; to authorize the expenditure of $156,800.00 from the General Fund; and to declare an emergency. ($156,800.00)
Body
WHEREAS, Ordinance No. 1230-2008, passed by City Council on July 21, 2008, authorized the Finance and Management Director to enter into a contract with Kone, Inc. for the maintenance and service of elevators; and
WHEREAS, the contract with Kone, Inc. contains an option to renew the existing agreement for five one-year periods; and
WHEREAS, it is necessary to renew and modify this contract with Kone, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Kone, Inc. for the maintenance and service of elevators so that required maintenance and service on elevators is not delayed, ensuring no disruption in service, thereby protecting the safety of elevator users thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Kone, Inc. for maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $156,800.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $156,800.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.