Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with The Water Works LLC to increase the contract amount by $40,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program. This increase is the result of unanticipated increases in service demand compared to the previous year. Contract terms and pricing will not change.
Original contract amount $ 40,000.00 Ord. 0333-2022 PO316907
Modification No. 1 amount $150,000.00 Ord. 1159-2022 PO326559
Renewal/Mod No. 2 amount $ 12,500.00 Ord. 2877-2022 PO361010
Modification No. 3 amount $100,000.00 Ord. 0327-2023 PO369599
Modification No. 4 amount $100,000.00 Ord. 1517-2023 PO394792
Modification No. 5 amount $ 15,000.00 Ord. 1693-2023 PO401574
Modification No. 6 amount $ 40,000.00
Total contract amount $457,500.00
The department advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 with bids being due on December 16, 2021. The Emergency Repair Program is a home repair program operated by the Housing Division. The program was established to assist low and moderate income homeowners with plumbing, sewer repair/replacement, water line repair/replacement, hot water tanks, furnaces, and electrical issues that would impact a household remaining safely in their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
A comprehensive RFQ was done in 2021 for these services, and contractors were identified at that time. A new RFQ is currently underway. Prices were initially established with the original contract awarded from RFQ020531.
In May 2022, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds. The contract term did not change.
In November 2022, Columbus City Council approved ordinance 2877-2022 to renew the contract for one
additional year and to add additional funds. The contract term did not change.
In February 2023, Columbus City Council approved ordinance 0327-2023 to modify the contract for one
additional year and to add additional funds. The contract term did not change.
In June 2023, Columbus City Council approved ordinance 1517-2023 to modify the contract to add additional funds. The contract term did not change.
In July 2023, Columbus City Council approved ordinance 1693-2023 to modify the contract to add additional funds. The contract term did not change.
This legislation will modify the contract to add additional funds. The contract terms will not change.
Emergency action is requested to allow program services to continue without interruption. Existing program funds are diminishing and the program is near ceasing services.
FISCAL IMPACT: Funding is available within the Development Taxable Bond Fund. An amendment to the 2023 Capital Improvement Budget is required to establish sufficient budget authority within the proper project.
CONTRACT COMPLIANCE: the vendor number is 004777 and expires 3/9/2025.
Title
To amend the 2023 Capital Improvement Budget; to authorize the Director of the Department of Development to modify a contract with The Water Works LLC; to authorize the expenditure of $40,000.00 from the Development Taxable Bond Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify a contract with The Water Works LLC to increase the contract amount by $40,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 and the Director of Development entered into contract with The Water Works LLC under the authority of Columbus City Code Section 329.19; and
WHEREAS, Columbus City Council approved ordinance 0333-2022 to enter into contract The Water Works LLC; and
WHEREAS, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 2877-2022 to renew the contract for one additional year and to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 0327-2023 to modify the contract to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 1517-2023 to modify the contract to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 1693-2023 to modify the contract to add additional funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify the contract with The Water Works LLC to allow program services to continue without interruption, all for the preservation of the public health, peace, property, safety and welfare; and; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify the contract with The Water Works LLC in an amount up to $40,000.00, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this amendment:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7739 / P782001-100000 / Housing Preservation / $685,014.00/ $66,003.00 / $751,017.00 (to match cash)
SECTION 3. That for the purpose as stated in Section 1, the expenditure of $40,000.00, or so much thereof as may be necessary, is hereby authorized in fund 7739 (Development Taxable Bonds), Project P782001-100000, Dept. 44 10 (Housing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.