Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Technology to renew an existing contract with Lawson Software for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) . The original contract was authorized by ordinance 1799-2007, passed November 26, 2007 and provided language that allows for renewals for up to five years, and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order. In 2010 the contract was renewed for year three (3) of five (5) by ordinance 0187-2010, passed April 12, 2010. This request is year four (4) of a five (5) year contract in the amount of $141,461.05.
This contract renewal will incorporate annual maintenance and support for the Lawson Process Flow Integrator (PFI) software at a cost of $3,858.54, for term period 6/1/2011 through 5/31/2012. Earlier this year (2011), $1,986.85 was legislated via ordinance 0164-2011 for maintenance and support for the Lawson PFI software, term period November 17, 2010 through May 31, 2011. The PFI software licenses were purchased by authority of ordinance 1473-2010, passed November 1, 2010.
The costs associated with this contract renewal represents a 5.3% increase for existing items over the 2010 maintenance costs; which is supported by the original contract that states the contract increase amount cannot exceed 6% per year.
Fiscal Impact: In 2009 and 2010, $163,112.24 and $130,691.00 was legislated respectively for maintenance and support services with Lawson Software. Funding for this year's (2011) contract renewal, in the amount of $141,461.05 is available within the Department of Technology Information Services Division, internal services fund. The aggregate contract total for maintenance and support including the modification done earlier this year is $517,252.07.
Contract Compliance:
Lawson Software - 41-1251159 - Expiration 09/02/2011
Title
To authorize the Director of the Department of Technology renew an existing contract with Lawson Software for annual maintenance and support services associated with the Central Payroll and Human Resources Information Management System (CHRIS); and to authorize the expenditure of $141,461.05 from the Department of Technology, Information Services Division, internal services fund; ($141,461.05).
Body
WHEREAS, the original contract (EL007511), established by ordinance 1799-2007, passed by Council November 26, 2007, with Lawson Software, allows for software application annual maintenance and support services, associated with the Central Payroll and Human Resources Information Management System, allowed for renewals for up to five (5) years and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order; with this being year four (4) of a five (5) year contract, and
WHEREAS, earlier this year (2011) ordinance 0164-2011 modified the Lawson contract to include a prorated amount of $1,986.85 for PFI maintenance and support, with a term period of November 17, 2010 through May 31, 2011, and
WHEREAS, the coverage period associated with the annual maintenance and support contract renewal is for a twelve month term period, June 1, 2011 through May 31, 2012 in the amount of $141,461.05, and
WHEREAS, the Department of Technology has a need to renew an annual contract with Lawson Software to continue the maintenance and support services associated with the Central Payroll and Human Resources Information Management System, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew an annual maintenance and support services contract with Lawson Software, with a coverage period of June 1, 2011 through May 31, 2012 at a cost of $141,461.05; as year four (4) of a five (5) year contract.
SECTION 2: That the expenditure of $141,461.05 or so much thereof as may be necessary is hereby authorized to be expended as follows:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $141,461.05
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: This ordinance shall take effect and be in force from and after the earliest period allowed by law.