Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into contracts for various expenditures for labor, materials, equipment, and services for facility renovations and equipment purchases for the Divisions of Police and Fire that are generally small in nature or are unplanned, but necessary to ensure a safe and efficient physical work environment. Work may include any type of renovation of Police and Fire facilities, such as electrical, HVAC, plumbing replacement, carpeting/flooring replacement, and equipment usually ordered on fire trucks. Most of these projects will cost less than $20,000 and be accomplished in accordance with the competitive bidding provisions of the Columbus City Codes whenever possible.
EMERGENCY DESIGNATION: Emergency legislation is requested to have funds available for any unexpected emergency projects.
FISCAL IMPACT: This ordinance authorizes an expenditure of $300,000.00 in the Safety Voted Bond Fund for various unplanned renovations and improvements for Public Safety facilities and trucks. The funds encumbered for this ordinance will be divided between the Police and Fire Divisions. This ordinance also amends the 2020 Capital Improvement Budget and transfers funds between Projects within Safety's Capital Improvement Funds.
Title
To amend the 2020 Capital Improvements Budget; to authorize the City Auditor to transfer funds between Projects within Public Safety's Capital Improvement Funds; to authorize the Director of the Department of Public Safety to enter into contracts for miscellaneous capital improvement renovations for the Divisions of Police and Fire; to authorize the expenditure of $300,000.00 from the Safety Bond Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, it is necessary to amend the 2020 Capital Improvement budget and to transfer cash between projects within Public Safety's Capital Improvement Funds to properly align appropriation with projected expenditure; and,
WHEREAS, the renovation of various Public Safety facilities and Fire Apparatus Replacement have been approved as part of Capital Improvement Project No. P330021-100000 (Police Facility Renovation), P340103-100000 (Fire Facility Renovation) and P340150-100000 (Fire Apparatus Replacement); and,
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Public Safety facilities and the purchase of small equipment for Fire Trucks; and,
WHEREAS, all expenditures from this project will be minimally based upon receiving three written estimates, as required by City Code; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Divisions of Police and Fire, in that it is immediately necessary to authorize the Director of Public Safety to enter into contracts for miscellaneous capital improvement projects so that the projects can proceed without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget be amended as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fire Apparatus Repl.- Ladders - Voted 2016 P340151-100000 $1 $0 ($1)
Fire Apparatus Repl. - Ladders- Carryover P340151-100000 $11,980 $0 (11,980)
Fire Apparatus Repl. - Engines - Carryover P340152-100000 $504 $0 (504)
Defibrillator Replacement. - Carryover P340116-100000 $3,478 $0 (3,478)
Fire Apparatus Repl - Medic - Voted 2016 P340150-100000 $244,552 $233,028 (11,524)
Fire Apparatus Replacement-Carryover P340101-100000 $72,515 $88,475 $15,960
Fire Apparatus Replacement-Voted 2016 P340101-100000 $0 $11,525 $11,525
SECTION 2. That the transfer of $27,485.28, or so much as may be needed, is hereby authorized between projects within Fund 7701 Public Safety Bond Funds, per the accounting codes in the attachment to this legislation.
SECTION 3. That the Public Safety Director is hereby authorized to enter into contracts for miscellaneous capital improvement renovation projects for the divisions of Police and Fire and the purchase of needed Fire truck equipment for the Division of Fire .
SECTION 4. That the expenditure of $300,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Funds 7701 per the accounting codes in the attachment to this ordinance:
SECTION 5. That all work will be based on three estimates, as required by City Code. This Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Public Safety Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied that it is in the best interests of the City to delegate this contracting decision.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.