Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to enter into a contract with Micro Focus (US) Inc. to provide Cobol software licensing, and software maintenance and support services. Micro Focus and the Department of Technology recently reviewed the City's usage of Cobol software and determined that an upgrade was required to automate nightly batch processing of daily income tax related transactions such as pay-outs and invoices for Columbus city residents and businesses. Batch processing streamlines operations by allowing the servers to operate without human interaction. The total cost of $185,000.00 entails the software licenses for ($151,853.00) and associated software maintenance and support ($33,147.00) for a term period of one year from the date of a certified purchase order.
This ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City code. To automate the income tax system batch processes, there is an immediate need to purchase these software upgrade licenses and associated software support.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain compliance with the software manufacturer's terms of use.
FISCAL IMPACT:
The total cost of this ordinance is $185,000.00, with funds for this expense coming from both the Department of Technology, Internal Services Fund, Direct Charge Budget ($4,500.00) and the Operating Budget ($180,500.00).
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Micro Focus (US), Inc. C.C. #: 52 - 2328686 Expires: 07/14/2013
Title
To authorize the Director of the Department of Technology to enter into a contract with Micro Focus (US) Inc. to provide Cobol software licensing, and software maintenance and support services for one year; to waive the competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $185,000.00 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($185,000.00)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology to enter into a contract with Micro Focus (US) Inc. to provide Cobol software licensing, and software maintenance and support services for one year from the date of a certified purchase order at a cost of $185,000.00; and
WHEREAS, the Micro Focus and the Department of Technology recently reviewed the City's usage of Cobol software and determined that an upgrade was required to automate nightly batch processing of daily income tax related transactions such as pay-outs and invoices for Columbus city residents and businesses. Batch processing streamlines operations by allowing the servers to operate without human interaction; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions in accordance with section 329.27 of the Columbus City Code because to automate the income tax system batch processes, there is an immediate need to purchase these software upgrade licenses and associated software support; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Technology to enter into a contract with Micro Focus (US) Inc. to provide Cobol software licensing, and software maintenance and support services, for the immediate preservation of the public health, peace, property and safety: now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and hereby is authorized to enter into a contract with Micro Focus (US) Inc. to provide Cobol software licensing, and software maintenance and support services. The cost of the software licenses and associated support services is $185,000.00. The term of the software maintenance and support will be for one year from the date of a certified purchase order.
SECTION 2. That the expenditure of $185,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
3358 - {Software Licenses)
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470202| OBJ Level 1: 03| OBJ Level 03: 3358| Amount: $151,853.00|
3369 - {Maintenance & support services}
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470202| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $28,647.00|
Division: 47-01| Fund: 514| Subfund: 010| OCA Code: 220247| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $4,500.00|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the competitive bidding provisions of the Columbus City Code are hereby waived.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.