City of Columbus - File #: 1038-2004

• File #: 1038-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/2/2004
• In control: Public Service & Transportation Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to establish a purchase order for the Fleet Management Division to repair an Elgin Pelican Street Sweeper for the Transportation Division, to authorize the expenditure of $46,463.33 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($46,463.33)

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/10/2004	1	ODI DIRECTOR	Reviewed and Approved
6/10/2004	1	Service Drafter	Sent for Approval
6/10/2004	1	CITY ATTORNEY	Reviewed and Approved
6/10/2004	1	Service Drafter	Sent to Clerk's Office for Council
6/9/2004	1	EBOCO Reviewer	Reviewed and Approved
6/8/2004	1	Auditor Reviewer	Reviewed and Approved
6/8/2004	1	CITY AUDITOR	Reviewed and Approved
6/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/7/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2004	1	Service Drafter	Sent for Approval
6/4/2004	1	Finance Reviewer	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/2/2004	1	Service Drafter	Sent for Approval
6/2/2004	1	Service Drafter	Sent for Approval

Explanation

Background:   This legislation authorizes the Finance Director to issue a purchase order for repair of Brass Tag 20623, a 2002 Elgin Pelican Street Sweeper, for the Transportation Division.  On April 15, 2004 the unit sustained damages after the driver lost control of the unit while attempting to turn from High Street onto W/B Rt. 104, causing the vehicle to roll over.   The Fleet Management Division requests waiving the formal competitive bidding requirements because Jack Doheny Supplies is the sole authorized Elgin Distributor for the State of Ohio.  Jack Doheny Supplies have provided the Fleet Management Division with a written repair estimate.    

Fiscal Impact:   The Fleet Management Division 2004 budget has sufficient appropriation authority to cover the estimated $46,463.33 cost of the repairs.     A new street sweeper costs an estimated $111,000.00.  

CC#383148955, expiring 03-21-2006.

Emergency action is requested so that the Transportation Division can return the Elgin Pelican Street Sweeper to service as soon as possible.

Title

To authorize and direct the Finance Director to establish a purchase order for the Fleet Management Division to repair an Elgin Pelican Street Sweeper for the Transportation Division, to authorize the expenditure of $46,463.33 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency.  ($46,463.33)

Body

WHEREAS, Brass Tag 20623, an Elgin Pelican Street Sweeper was damaged in an accident, and

WHEREAS, Brass Tag 20623, an Elgin Pelican Street Sweeper, is in need of immediate repair, and

WHEREAS, Jack Doheny is the sole authorized Elgin Distributor for the State of Ohio, and

WHEREAS, it is necessary to waive the formal competitive bid requirements of the Columbus City Codes, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to establish a purchase order for the repair of Brass Tag 20623, to return the Elgin Pelican Street Sweeper to service as quickly as possible thereby preserving the public health, peace, property, safety, and welfare, now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Finance Director be and hereby is authorized and directed to issue a purchase order to Jack Doheny, CC# 383148955 for the repair of Brass Tag 20623, an Elgin Pelican Street Sweeper.

Section 2.  That the expenditure of $46,463.33, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, Object Level One 03, Object Level Three 3373, OCA Code 591347 to pay the cost thereof.

Section 3.  That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Section 329.06 of the Columbus City Codes be and are hereby waived.

Section 4.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.