Explanation
1. BACKGROUND
This ordinance authorizes: 1) the Director of Finance and Management, on behalf of the Director of Public Service, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of water barriers, cones, and traffic barrels by the Department of Public Service, Division of Mobility & Parking Services, and 2) the encumbrance and expenditure of $357,038.00 to facilitate the purchase of the same.
The Ohio Department of Transportation (ODOT) recently hosted a Pedestrian & Bicycle Special Solicitation for projects that make walking and biking a safe, convenient, and accessible transportation option for all Ohioans.
Pursuant to Ordinance 1010-2025, the Department of Public Service submitted an application for ODOT’s consideration, with a focus on developing a Quick Build Toolkit designed to accelerate the planning and implementation of pedestrian and bicycle safety improvements. Quick Build projects use temporary materials that are reversible, adjustable, and can be installed quickly. This Toolkit is intended to support the implementation of two bike lane projects and two Vision Zero projects each year. The type of Quick Build is a Pilot project which will be implemented for a minimum of one month and a maximum of one year. The Toolkit includes materials such as temporary paint and pavement markings, traffic control materials like water barriers, cones, and temporary curbs, as well as MUTCD signs. Additionally, the Toolkit includes bike and pedestrian counters to measure the project’s effectiveness through pre- and post-project data collection. (This listing is meant to be illustrative and is believed to be accurate and complete; however, last minute project additions and substitutions are at the discretion of the Director of Public Service.)
On June 10, 2025, the Department of Public Service received a Notice to Proceed on the Quick Build Toolkit with a maximum of $582,027.00, that will be paid to the Department via reimbursement. The purpose of this ordinance is to authorize the Director of the Department of Public Service to contract with multiple vendors for the purchase of items for the Toolkit.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Bain Enterprises: PA007589, Traffic Control Devices
All In Safety: PA007588, Traffic Control Devices
Bain Enterprises is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Bain Enterprises is CC011176, which expires on October 21, 2026.
3. FISCAL IMPACT
This ordinance seeks approval for purchases from Bain Enterprises and All in Safety Corp., vendors with which the City has a Universal Term Contract (UTC). A reimbursement grant, G592511, has been established in Fund 7765, the Federal Transportation Grant Fund, relative to these and future purchases. Additional legislation for more purchases will be put forth at a later time.
Title
To authorize and direct the City Auditor to appropriate funds within the Federal Transportation Grant Fund in connection with the Quick Build Toolkit; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of water barriers, cones, and traffic barrels by the Department of Public Service, Division of Mobility & Parking Services; to authorize the expenditure of $357,038.00 from the Federal Transportation Grant Fund; and to authorize the Director of Public Service to establish a purchase order for various materials to be used for the Quick Build toolkit from existing Universal Term Contracts with Bain Enterprises and All in Safety Corp. for the purchase of water barriers, cones, and traffic barrels. ($357,038.00)
Body
WHEREAS, the Ohio Department of Transportation (ODOT) recently hosted a Pedestrian & Bicycle Special Solicitation for projects that make walking and biking a safe, convenient, and accessible transportation option for all Ohioans; and
WHEREAS, the Department of Public Service submitted an application, and was approved for ODOT’s consideration, with a focus on data collection and demonstration projects; and
WHEREAS, the Department of Public Service received approval of the Quick Build Toolkit proposal, to be reimbursed for a maximum of $582,027.00 for items purchased for the toolkit; and
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for water barriers, cones, and traffic barrels; and
WHEREAS, it is necessary to authorize the appropriation of funds within 7765, Federal Transportation Fund; and
WHEREAS, it is necessary to authorize the expenditure of $357,038.00 for UTC purchases for the Quick Build toolkit, with more purchases legislated at a later time; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2026, the sum of $357,038.00 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5906 (Division of Mobility & Parking Services), Project G592511 (2025 Transportation Alternatives Program - Data Collection), in Object Class 06 (Capitol Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Bain Enterprises and All in Safety Corp. for the purchase of water barriers, cones, and traffic barrels by the Department of Public Service, Division of Mobility & Parking Services, as follows:
|
Item Type |
Item Description |
Vendor |
Contract Number |
Cost (per item) |
Toolkit Supply |
Toolkit Cost |
|
Water Barriers |
Water filled barrier wall |
Bain |
PA007589 |
$ 384.30 |
900 |
$ 345,870 |
|
42" Grabber Cones |
Stackable channelizing device, loop handle 42" with base |
All in Safety |
PA007588 |
$28.49 |
300 |
$ 8,547 |
|
28" Cones |
Traffic cone 28" 7LB |
All in Safety |
PA007588 |
$ 11.09 |
100 |
$ 1,109 |
|
Traffic Drum (Barrels) |
Flexible drum, compatible with 22.5" tire ring |
All in Safety |
PA007588 |
$62.99 |
24 |
$ 1,512 |
SECTION 3. That the expenditure of $357,038.00, or so much thereof as may be needed, be and is hereby authorized in Fund 7765 (Federal Transportation Grant Fund) per the accounting codes in the attachment to the ordinance.
SECTION 4. That the Public Service Director, on behalf of the Division of Mobility and Parking Services, be and is hereby authorized to establish purchase orders from established Universal Term Contracts for the acquisition of various items for the Quick Build Toolkit in accordance with Section 2 hereof.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.