Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Bridge Rehabilitation - Noe-Bixby Road Over Stream South of Main Street East project and to provide for the payment of contract and construction administration services for said project.
The Bridge Rehabilitation - Noe-Bixby Road Over Stream South of Main Street East project consists of relining the culvert under Noe Bixby Road along the stream south of East Main Street, including a full headwall reconstruction.
The estimated Notice to Proceed date is April 10, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five (5) bids were received on February 19, 2013 (4 majority, 1 FBE) and tabulated on February 20, 2013 as follows:
Company Name Bid Amt City/State* Majority/MBE/FBE
BUDS, Inc. $243,890.25 Nashport, OH FBD
Indiana Reline, Inc. $268,144.35 Sulphur Springs, IN Majority
Complete General Construction Co. $275,488.25 Columbus, OH Majority
Belgray, Inc. $360,196.10 Dayton, OH Majority
Righter Co., Inc. $419,415.35 Columbus, OH Majority
*Mailing address
Award is to be made to BUDS, Inc. as the lowest, responsive, responsible and best bidder. Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against BUDS, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for BUDS, Inc. is 542144345 and expires on 3/8/13.
3. FISCAL IMPACT
Funding is available within the Department of Public Utilities Storm Sewer Recovery Zone, Super Build America Bond Fund, No. 677. A transfer of cash and budget authority is necessary for this project.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season.
Title
To amend the 2013 Capital Improvements Budget, to authorize the city auditor to transfer cash and appropriation between projects within the Storm Recovery Zone Build America Bond Fund, to authorize the Director of Public Service to enter into contract with BUDS, Inc. and to provide for the payment of construction administration and inspection services in connection with the Bridge Rehabilitation - Noe-Bixby Road Over Stream South of Main Street East project; to authorize the expenditure of $280,473.79 within the Storm Recovery Zone Build America Bond Fund and to declare an emergency. ($280,473.79)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Bridge Rehabilitation - Noe-Bixby Road Over Stream South of Main Street East project; and
WHEREAS, this project consists of relining the culvert under Noe Bixby Road along the stream south of East Main Street, including a full headwall reconstruction; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the bridge rehabilitation planned in this project to provide the highest level of safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with BUDS, Inc., 6260 Newark Road, Nashport, OH, 43830 for the construction of the Bridge Rehabilitation - Noe-Bixby Road Over Stream South of Main Street East project in the amount of $243,890.25 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $36,583.54.
SECTION 2. That the City Auditor is hereby authorized to transfer $280,473.79 within the Storm Recovery Zone Super Build America Bonds Fund, Fund 677, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
610990-100001/679901 Woodward, Wildwood, and Woodnell Ave (-$280,473.79)
TRANSFER TO:
Project/OCA Project Name (Amount)
610855-100001/678551 Storm Sewer Contingencies - DPS (+$280,473.79)
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/STORM 60-15
Fund No. | Project Number | Project | Current CIB | Revised CIB | CHANGE
677 | 610990-100001| Woodward, Wildwood, and Woodnell Ave | $2,275,790| $1,995,316| -$280,474
677 | 610855-100001| Storm Sewer Contingencies - DPS | $0 | $280,474 | +$280,474
SECTION 4. That for the purpose of paying the cost of this contract modification, the sum of $280,473.79 or so much thereof as may be needed, is hereby authorized to be expended from the Storm Sewer Recovery Zone, Super Build America Bond Fund, No. 677 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 / 610855-100001 / | Storm Sewer Contingencies - DPS / 06-6621 / 678551 / $243,890.25
677 / 610855-100001 / | Storm Sewer Contingencies - DPS / 06-6687 / 678551 / $36,583.54
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.