Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a professional engineering services contract awarded through the City’s Request for Proposal process with DLZ Ohio, Inc., for the Professional Construction Management (PCM) - 4th Water Plant Transmission Main project, CIP #690502-100004, in an amount up to $33,143,560.00.
This contract is for engineering consulting services for Professional Construction Management (PCM) of a water distribution transmission main that will be constructed in conjunction with the construction of the City’s future Home Road water plant. The transmission main will extend from the Home Road water plant located at 5992 Home Road, Delaware, OH 43015, to a connection point in the City’s existing water distribution system, specifically the Cleveland/Henderson pressure district.
Professional Construction Management (PCM) services for the Fourth Water Plant Transmission Main (4WPTM) program is anticipated to involve multiple construction contracts. The PCM team shall assist the City with the Fourth Water Plant Transmission Main program to ensure completion in accordance with design requirements and City’s needs, while serving as a liaison between the construction contractors, design professional (DP), a public relations contractor, and City personnel. The PCM shall also assist with coordinating the Fourth Water Plant Transmission Main project with Fourth Water Plant project (FWP). The PCM team shall furnish all necessary competent personnel, equipment, and materials to perform the work, which will generally consist of PCM program support services, design phase PCM services, and construction management services. The 4WPTM is anticipated to be two large diameter mains beginning at the FWP, in Delaware County, Concord Township, at the southeast corner of Dublin Road (S.R. 745) and Home Road (C.R. 124) to a connection point near the intersection of Parkcenter Ave and Frantz Road. The 4WPTM’s will also include a river crossing from Coffman Rd and Emerald Parkway to a location within the Cleveland pressure district.
The majority of the transmission main will be located outside the City of Columbus. The portion within the City of Columbus will be located within the Hayden Run Planning Area 30.
TIMELINE: The duration of the initial contract for Support of Design Services is expected to begin in July 2024 through the end of 2028. Services during constriction are expected summer 2028 through project competition in end of 2030.
ESTIMATED COST OF PROJECT:
Cost summary:
Original Contract - Preliminary Design $33,143,560.00
Modification No. 2 - Services during Construction $26,856,440.00 (estimated)
CONTRACT TOTAL $60,000,000.00 (estimated)
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project has been scoped with a significant public outreach program. This outreach program will include public meetings, advisory group briefings for stakeholders, development of a project website, fact sheets, and pop-up engagements at neighborhood gatherings, e-newsletters, social media posts, and news releases.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened 5/31/24. Two proposals were received:
Name C.C. No. Exp. Date City/State Status
DLZ Ohio, Inc. CC004939 9/3/24 Columbus, OH MBE
CTL Engineering, Inc. CC004209 5/13/26 Columbus, OH MBE
Both proposals were deemed responsive. An evaluation committee reviewed the proposals and recommended that the Professional Construction Management (PCM) - 4th Water Plant Transmission Main project be awarded to DLZ Ohio, Inc.
DLZ Ohio, Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
DLZ Ohio, Inc.’s contract compliance number is CC004939 and expires 9/3/24.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 10% for this contract. Failure by the consultant to meet the 10% goal subjects the consultant to the Penalties for Non-Compliance as described in the bid documents for this contract. The awarded company, DLZ Ohio, Inc., is a City-certified MBE company. Work on this contract is projected to be 60% performed by City-certified MBE and WBE firms.
As part of their proposal, DLZ Ohio, Inc. has proposed the following eight sub-consultants to perform work:
DLZ Ohio, Inc. listed the following company as a subcontractor for this project:
Company Name City/State ODI Certification Status
Black & Veatch Corporation Columbus, Ohio MAJ
Stantec Consulting Services Inc. Columbus, Ohio MAJ
Smoot Construction Company of Ohio Columbus, Ohio MBE
Evans, Mechwart, Hambleton & Tilton Inc. Columbus, Ohio MAJ
Hill International, Inc. Columbus, Ohio MAJ
Dynotec, Inc. Columbus, Ohio MBE
Donahue IDEAS, LLC Columbus, Ohio WBE
Brown and Caldwell Columbus, Ohio MAJ
The certification of DLZ Ohio, Inc., and the above companies was in good standing at the time the bid was awarded.
6. FISCAL IMPACT
This engineering consulting services contract is expected to be financed with a loan from the Water Supply Revolving Loan Account (WSRLA) through the Ohio Environmental Protection Agency and administered by the Ohio Water Development Authority. City Council approved seeking this loan via Ordinance 0859-2024 that was passed on 4/15/24. This loan is expected to be approved at the OWDA July Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved.
Funds will need to be appropriated in the Water Supply Revolving Loan Fund, Fund 6011.
Title
To authorize the Director of Public Utilities to enter into an engineering consulting services contract with DLZ Ohio, Inc., for the Professional Construction Management - 4th Water Plant Transmission Main project; to appropriate funds within the Water Supply Revolving Loan Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the expenditure of up to $33,143,560.00 from the Water Supply Revolving Loan Fund. ($33,143,560.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Professional Construction Management (PCM) - 4th Water Plant Transmission Main project; and
WHEREAS, two proposals for the Professional Construction Management (PCM) - 4th Water Plant Transmission Main project were received and opened on 05/31/24; and
WHEREAS, the evaluation committee reviewed the proposals and recommended the contract be awarded to DLZ Ohio, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with DLZ Ohio, Inc. for the Professional Construction Management (PCM) - 4th Water Plant Transmission Main project; and
WHEREAS, this project is to be funded by a loan to be obtained through the Water Supply Revolving Loan Account (WSRLA); and
WHEREAS, this ordinance is contingent upon that loan being approved; and
WHEREAS, funds must be appropriated within the Water Supply Revolving Loan Fund, Fund 6011; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Water Supply Revolving Loan Fund to pay for the project; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $33,143,560.00 is appropriated in Fund 6011 (Water Supply Revolving Loan Fund), per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Utilities is hereby authorized to enter into an engineering consulting services contract for the Professional Construction Management (PCM) - 4th Water Plant Transmission Main project with DLZ Ohio, Inc., 6121 Huntley Rd, Columbus, OH 43229, in an amount up to $33,143,560.00; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 3. That the expenditure of $33,143,560.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 4. This ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.