Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Flocculator Paddle Replacement Parts with Turn-Key Industrial Services LLC. The Division of Water is the primary user for Flocculator Paddle Replacement Parts. Flocculator Paddle Replacement Parts are used at water treatment plants. The term of the proposed option contract would be approximately three years, expiring September 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 7, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025697). One bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible, and best bidder as follows:
Turn-Key Industrial Services LLC., CC#016487 expires, 9/19/2025, Items 1 - 9, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Water, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the existing contract expired on September 30, 2023 and flocculator parts need to be readily available to use at water treatment plants.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flocculator Paddle Replacement Parts with Turn-Key Industrial Services LLC.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Flocculator Paddle Replacement Parts UTC will provide for the purchase of flocculator paddle parts that are used in the city’s water treatment plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 7, 2023 and selected the, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Utilities Department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract with Turn-Key Industrial Services LLC as the exiting contract expired September 30, 2023 and a new contract is needed for the option to purchase Flocculator Paddle Replacement Parts used to create clean drinking water, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Flocculator Paddle Replacement Parts in accordance with Request for Quotation RFQ025697 for a term of approximately three years, expiring September 30, 2026, with the option to renew for one (1) additional year, as follows:
Turn-Key Industrial Services, Items: Items 1-9, $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.