Explanation
The Public Service Department, Transportation Division, is undertaking the Hard Road Improvement project that will ultimately widen and improve Hard Road between Sawmill Road and State Route 315. The work is being completed in three distinct phases and is being funded from State and local funding sources.
This ordinance transfers Hard Road project monies from the Local Transportation Improvement Project Fund and the State Issue Two Project Fund to the Federal-State Highway Engineering Fund. The Hard Road project is established within all three of these Funds. Two of the three named Funds presently have cash surpluses while a third Fund has a cash deficit. Ohio Public Works Commission (OPWC) funding was placed into the into the first two Funds; however, all project expenditures are being made from the Federal-State Highway Engineering Fund. This legislation will correct for these imbalances.
Fiscal Impact: The net result of these transfers relative to the Hard Road project is zero. This legislation ensures proper grant maintenance and accounting.
Emergency action is requested so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize the City Auditor to transfer $381,456.59 from the Local Transportation Improvement Project Fund and $1,391,218.28 from the State Issue Two Project Fund to the Federal-State Highway Engineering Fund and to authorize the appropriation of $1,772,674.87 within the Federal-State Highway Engineering Fund to account for project related expenditures and to make necessary adjustments to properly account for the Hard Road Improvement project , and to declare an emergency. ($1,772,674.87)
Body
WHEREAS, the Public Service Department, Transportation Division, is undertaking the Hard Road Improvement project; and
WHEREAS, the work is being funded from various funding sources; and
WHEREAS, the Hard Road project is established within three Funds, project line items within two of these three Funds presently have cash surpluses, while one is in a cash deficit situation; and
WHEREAS, these imbalances should be satisfied by moving the surplus amounts and applying them against the deficit; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to transfer and appropriate said funds to allow for expeditious posting of these financial transactions to the City's accounting system in order to promote accurate accounting and financial management, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to appropriate $1,391,218.28 within the State Issue II State Projects Fund as follows:
Fund / Department / O. L. One Code/O. L. Three Code / OCA Code / Grant / Amount
764 / 59-09 / 10/5501 / 593006 / 593006 / $1,391,218.28
SECTION 2 That the City Auditor be and hereby is authorized to transfer $1,772,674.87 between Funds as follows:
TRANSFER FROM:
Fund / Department / O.L. One Code/O.L. Three Code / OCA Code / Amount
763 / 59-09 / 10/5501 / 590006 / 593006 / $381,456.59
764 / 59-09 / 10/5501 / 593006 / 593006 / $1,391,218.28
Total Transfer From: $1,772,674.87
TRANSFER TO:
Fund / Department / O.L. One Code/O.L. Three Code / OCA Code / Amount
765 / 59-05 / 80/0886 / 561001 / $1,772,674.87
Total Transfer To: $1,772,674.87
SECTION 3: That the sum of $1,772,674.87 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal-State Highway Engineering Fund, and from any and all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6600, OCA Code 561001 and Grant 561001.
SECTION 4. That the monies appropriated in Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. For the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes that same.