Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services, in the amount of $57,735.00 for the replacement of the HVAC system at the City of Columbus Impound Lot, 400 West Whittier Street. The current HVAC system fails often and never operates at full capacity, making it impossible to properly cool the building. The duration of the contract is thirty (30) calendar days from the contract award date.
Formal proposals were solicited on May 23, 2005. One firm submitted a proposal on May 31, 2005 as follows: (0 MBE, 0 FBE).
Axiom Mechanical Services $57,735.00
It is the recommendation of the Facilities Management Division to award this contract to the only responsive and responsible bidder, Axiom Mechanical Services.
Emergency action is requested to allow this project to proceed in a timely manner so that the HVAC system at the Impound Lot may be brought up to acceptable standards as quickly as possible.
Fiscal Impact: Funds are available within the Facilities Management Capital Improvement Fund. This project was not originally budgeted but funding is available due to costs savings in other projects. Axiom Mechanical Services Contract Compliance Number 55-0829335, exp. 10/08/2006.
Title
To authorize the Public Service Director to enter into a contract for the Facilities Management Division with Axiom Mechanical Services for the replacement of the HVAC system at the Impound Lot; to authorize the expenditure of $57,735.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($57,735.00)
Body
WHEREAS, the HVAC system at the Impound Lot, 400 West Whittier Street operates at partial capacity, making it impossible to properly cool the building, and
WHEREAS, the Facilities Management Division recommends Axiom Mechanical Services as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to commence with renovations to the HVAC system at the Impound Lot, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Axiom Mechanical Services for the renovation of the HVAC system at the Impound Lot, 400 West Whittier Street.
SECTION 2. That the expenditure of $57,735.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $57,735.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.