Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the professional services support for the upgrade of Cisco VoIP (Voice over Internet Protocol) Services.
Cisco has been established as a citywide standard for our VoIP environment. Cisco is best known for its VoIP phones and networking equipment worldwide. The city migrated to Cisco VoIP telephone solution with the goal of dramatically saving on increasing costs related to aged telephone services provisioned by the traditional carriers over the copper wire. Cisco phones have been widely deployed throughout the city, and support is needed to upgrade the current system to a newer Cisco VoIP environment to ensure continued services.
The Purchase Agreement association requires approval by City Council in order for the division to expend more than $100,000.00 in a fiscal year per City Code Section 329.19(g). This ordinance authorizes the expenditure of $100,590.00.
CONTRACT COMPLIANCE:
Vendor: CDW Government LLC
DAX Vendor Acct. #:034427
FISCAL IMPACT:
Funding in the amount of $100,590.00, the amount of the aforementioned contract, is budgeted and available in the Department of Technology, Information Services Division Operating Fund, Fund 5100.
EMERGENCY DESIGNATION
Emergency designation is being requested for these services due to the current software version losing support from Cisco. It is necessary to establish a purchase order at the earliest possible date, to ensure no service interruption.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (CDW Government, LLC) for the Cisco (VoIP) environment upgrades; to authorize the expenditure of $100,590.00; and to declare an emergency. ($100,590.00)
Body
WHEREAS, Cisco has been established as a citywide standard for our VoIP environment. Cisco phones have been widely deployed throughout the city, and support is needed to upgrade the current system to a newer Cisco VoIP environment to ensure continued services; and
WHEREAS, the Department of Technology has a need for professional services for the Cisco VoIP environment upgrades; and
WHEREAS, this ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for professional services to assist with the Cisco (VoIP) environment upgrades for the amount of $100,590.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to request to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the professional services for the upgrade of the Cisco VoIP environment; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (CDW Government, LLC) for the professional services for the upgrade of the Cisco VoIP environment at a cost of $100,590.00.
SECTION 2. That the expenditure of $100,590.00, or so much thereof as may be necessary, is hereby authorized in the Information Services Operating Fund, as shown in the attachment to this ordinance. (See 1246-2025)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.