Explanation
Background:
Bids were received by the Recreation and Parks Department on June 26, 2012 for the Willis Athletic Complex Renovation Project as follows:
Status Base Bid Amount
Elford MAJ $1,330,326
RW Setterlin MAJ $1,381,800
Gutknecht MAJ $1,570,600
Charter Hill MAJ $1,653,300
2K General MAJ $1,688,800
Project work consists of the following base bid and alternates:
Base Bid - hazardous materials abatement, structural repairs, new wood gymnasium flooring, exterior sheathing and cladding materials replacement, custom-fabricated gutters, new hollow metal doors and frames, painting all new and existing interior walls, ceilings, doors and frames, new HVAC system, new electric water coolers, new interior and exterior lighting, and finish grading and sitework as shown on the plans and any services necessary to complete the project in accordance with the intentions of the drawings and specifications.
Alternate #1 - replacement of existing overhead sectional door, not including the track, frame or operating mechanism.
Alternate #2 - provision of acoustical attenuation treatments for the gymnasium space.
Alternate #3 - replacement of basketball operator motors, cables and spare cables per the drawings.
Planning Areas: 11
Principal Parties:
Elford, Inc.
Debbie Edwards (Contact)
1220 Dublin Road
Columbus, OH 43215
614-488-4000 (Phone)
314371060 (Contract Compliance) compliant through 2/17/2013
50+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Rec and Parks Department in that it is immediately necessary to enter into said contract in order to begin construction as soon as possible and allow for construction to be completed over the fall and winter months and be ready for public usage in Spring 2013.
Financial Impact:
Contingent on July 10 Bond Sale.
$1,464,000.00
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Elford, Inc. for the Willis Athletic Complex Renovation Project; to authorize the expenditure of $1,330,326.00 and a contingency of $133,674.00 for a total of $1,464,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($1,464,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on June 26, 2012 for the Willis Athletic Complex Renovation Project, and the contract will be awarded to Elford, Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin and the project completed during the current construction season, thereby preserving the public health, safety and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Elford, Inc. for the Willis Athletic Complex Renovation Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $1,464,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Contingent on July 10 Bond Sale
Fund 702 Recreation and Parks Bond Fund
Project #510035-100252 (Willis) OCA#723552, Obj Level 3#6620
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.