Explanation
Background:
This ordinance will authorize the City Auditor to set up a certificate in the amount of $232,202.00 for various expenditures for labor, material and equipment in conjunction with Recreation and Parks existing park improvements. These are unanticipated expenditures that may include, but are not limited to, items such landscaping, concrete, asphalt, equipment improvements, etc. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job.
Fiscal Impact:
$232,202.00 is required and budgeted in the Voted Recreation and Parks Bond Fund to meet the financial obligations of these various expenditures -
Title
To authorize the City Auditor to set up a certificate in the amount of $232,202.00 for various expenditures for labor, material and equipment in conjunction with park improvements; to authorize the transfer of $214,702.00 within the Recreation and Parks Fund 702; to authorize the transfer of $17,500.00 within the Recreation and Parks Fund 746, to amend the 2012 Capital Improvement Budget; to authorize the expenditure of $232,202.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($232,202.00)
Body
WHEREAS, various unanticipated park improvements are necessary within the Recreation and Parks Department; and
WHEREAS, funds are being moved to alternate projects within Fund 702 and Fund 746 to establish correct funding project detail location for the park improvements; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 and 746; and
WHEREAS, funding is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to set up a certificate in the amount of $232,202.00 for various expenditures related to park improvements thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $232,202.00 within the voted Recreation and Parks Bond Fund No. 702 and Fund No. 746 for the projects listed below:
FROM Fund 702:
Project OCA Code Object Level 3 Amount
510011-100002 (Blackburn Pool) 721102 6620 $69,209.33
510017-100000 (Park and Play Dev.) 721700 6620 $4719.90
510035-100181 (McDonald) 723581 6620 $138,814.04
510017-100004 (Neighborhood Park) 721704 6620 $1,958.73
FROM Fund 746:
510011-100011 (Pools Misc.) 761111 6620 $17,500.00
TO:
FUND 702:
Project OCA Code Object Level 3 Amount
510017-100001(Park and Play Misc.) 702017 6621 $214,702.00
FUND 746:
510017-100001 (Park and Play Misc.) 748171 6621 $17,500.00
SECTION 2. That the 2012 Capital Improvements Budget Ord. # 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510011-100002/Blackburn Pool/ $69,210/ (Voted carryover)
Fund 702; Project 510017-100000/Park and Play Development/ $4,720/ (Voted carryover)
Fund 702; Project 510017-100004/Neighborhood Park Development/$1,959/ (Voted Carryover)
Fund 702; Project 510017-100000/Park and Play Development/ $1,000,000/ (SIT Debt Supported)
Fund 702; Project 510035-100181/McDonald Improvements/ $654,150/ (Voted carryover)
Fund 702; Project 510017-100001/Park and Play Misc./ $232,202/ (SIT Debt Supported)
Fund 702; Project 510017-100001/Park and Play Misc./ $0.00/ (Voted carryover)
Fund 746; Project 510011-100011/Pools Misc./ $0.00/ (Voted carryover) $17,500 Cancellation
AMENDED TO:
Fund 702; Project 510011-100002/Blackburn Pool/ $0/ (Voted carryover)
Fund 702; Project 510017-100000/Park and Play Development/ $0 / (Voted Carryover)
Fund 702; Project 510017-100000/Park and Play Development/ $1,232,202/ (SIT Debt Supported)
Fund 702; Project 510017-100004/Neighborhood Park Development/ $0.00 (Voted Carryover)
Fund 702; Project 510035-100181/McDonald Improvements/ $515,337/ (Voted carryover)
Fund 702; Project 510017-100001/Park and Play Misc./ $0.00/ (SIT Debt Supported)
Fund 702; Project 510017-100001/Park and Play Misc./ $232,202/ (Voted carryover)
Fund 746; Project 510011-100011/Pools Misc./ $0.00/ (Voted carryover) $0/ Cancellation
SECTION 3. That the expenditure of $232,202, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Voted Bond Fund No. 702 and Fund 746, Dept. 51-01 as follows:
Fund No. 702; $214,702, Project No. 510017-100001 Park and Playground Misc, Object Level 3 #6621,
OCA Code 702017
Fund No. 746; $17,500, Project No. 510017-100001 Park and Playground Misc, Object Level 3# 6621, OCA Code 748171
SECTION 4. That the purchase of labor, materials and equipment is necessary for various unanticipated park improvements within the Recreation and Parks Department.
SECTION 5. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.