Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Underground Utilities, Inc. in the amount of $2,160,620.98; to encumber funds with the Design and Construction Division for inspection, material testing, and related services in the amount of $360,572.50; for the Sexton Drive Area Water Line Improvements Project, Division of Water Contract Number 1169.
The purpose of this project is to construct necessary improvements to the water distribution system in the Sexton Drive Area (Hilltop). The improvements identified in the scope of work will replace or rehabilitate mains that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 10,000 linear feet of 6-inch and 8-inch diameter water lines within the project area. The project area includes: Sexton Drive, Georgian Drive, Savannah Drive, Holly Hill Drive, Halsey Place, Cottrell Court, Ardath Court, Devton Drive, Adell Court, Arnelle Court, Greenock Court, Kilbreck Court and Kildare Place.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace water lines that have a high break frequency and, in some cases, increase the size of currently under-sized water lines. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and will decrease burden on water maintenance operations. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on December 11, 2013, from: Underground Utilities - $2,160,620.98; Beheler Excavating - $2,423,208.06, Conie Construction - $2,636,314.00; John Eramo & Sons - $2,749,843.98; Elite Excavating Co. of Ohio - $2,798,017.33; Shelly and Sands - $2,852,588.23; and Columbus Asphalt Paving - $2,911,501.00.
Underground Utilities's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,160,620.98. Their Contract Compliance Number is 34-1248942 (expires 6/5/15, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Underground Utilities, Inc.
4. FISCAL IMPACT: Funds for this expenditure are available within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with Underground Utilities, Inc. for the Sexton Drive Area Water Line Improvements Project for the Division of Water; to provide for payment of inspection, material testing and related services to the Design and Construction Division; and to authorize an expenditure up to $2,521,193.48 within the Water Works Enlargement Voted Bonds Fund. ($2,521,193.48)
Body
WHEREAS, seven bids for the Sexton Drive Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on December 11, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Underground Utilities, Inc. in the amount of $2,160,629.98; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection and testing services costs associated with the Sexton Drive Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Underground Utilities, Inc. for the Sexton Drive Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Sexton Drive Area Water Line Improvements Project with Underground Utilities, Inc., 416 W. Monroe St., P.O. Box 428, Monroeville, OH 44847; in the amount of $2,160,620.98; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division and to pay up to a maximum amount of $360,572.50.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That an expenditure of $2,521,193.48 is hereby authorized for the Sexton Drive Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690236-100047 (New Funding), OCA 663147, as follows:
Object Level Three Amount
6629 - Construction $2,160,620.98
6687 - CA-CI $ 360,572.50
$2,521,193.48
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.