Explanation
1. BACKGROUND:
A. Need: The City of Columbus, Ohio and FOP Lodge No. 9, as well as AFSCME Local 1632, have collective bargaining
agreements which require the City to provide uniforms to all bargaining unit members at no cost to the employee. This
ordinance will enable the division to contract for uniforms for its personnel.
B. Bid Information: The Purchasing Office has set up a universal term contract FL001055 for the purchase of uniforms.
This UTC was made in response of bid # SA000125DRM.
C. Contract Compliance No.: 31-1261664
D. Emergency Designation: Emergency legislation is requested because the Division has already had their yearly inspections of uniforms and we will need to set up orders from these inspections.
2. FISCAL IMPACT:
$978,500.00 is budgeted in the 2004 Police's General Fund budget for uniforms for the current members of the Division; Additional funds are available from the Bulletproof Vest Partnership grant. $1,178,500.00 was encumbered in 2003 for the purchase of uniforms.
Title
To authorize and direct the Finance Director to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. to purchase police uniforms for the Division of Police from an existing UTC, to authorize the expenditure of $1,063,577.65 from the General Fund and the Government Grant Funds; and to declare an emergency. ($1,063,577.65)
Body
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL001055 for the purchase of uniforms; and
WHEREAS, the Division of Police has an immediate and continuing need for uniforms, and uniform parts for its members; and
WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract with Roy Tailors Uniform Company of Columbus, Inc. for the preservation of the public, health, peace, property, safety, welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. for the purchase of police uniforms for the Division of Police on the basis of UTC # FL001055.
Section 2. That the expenditure of $1,063,577.65 or so much thereof as may be needed is hereby authorized as follows:
DEPT FUND OBJ LEVEL (1) OBJ LEVEL (3) OCA# AMOUNT
30-03 010 02 2221 300327 $ 978,500.00
30-03 220 02 2221 332003 68,516.33
30-03 220 02 2221 333003 16,561.32
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.