Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to extend and modify a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors in the amount of $80,000. This contract covers the period from February 1, 2005 through January 31, 2006. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. There are approximately 300 garage doors and 350 entrance doors covered by the contract.
This contract was first authorized by City Council on November 17, 2001, by Ordinance No. 2262-01, in the amount of $60,000.00. The contract has four renewal options and this modification exercises the third of the four options. The first renewal option in the amount of $60,000 was authorized by City Council on March 10, 2003, by Ordinance No. 0367-03. The second renewal option in the amount of $62,000 was authorized by City Council on February 25, 2004, by Ordinance No. 0033-04 and increased by $25,000 for a total of $87,000 via Council's approval on November 4, 2004 of Ordinance No. 1720-04. The latest modification request includes servicing of doors at the new Police Academy, the Lincoln Theatre, and a new entrance at the Health Department.
Emergency action is requested so that door repairs and maintenance at various City facilities can continue without interruption.
Fiscal Impact: The Facilities Management Division budgeted $80,000.00 for door repair in the 2005 General Fund budget. Facilities Management spent $87,000.00 in 2004, $60,000.00 in 2003, and $60,000.00 in 2002 for door repairs.
Title
To authorize the Public Service Director to extend and modify a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $80,000.00 from the General Fund, and to declare an emergency. ($80,000.00)
Body
WHEREAS, Ordinance No. 2262-01, passed by City Council on December 17, 2001, authorized the Public Service Department, Facilities Management Division, to enter into contract EL002060 with Pad Door Systems for the maintenance and repair of overhead doors and man doors, and
WHEREAS, the contract with Pad Door Systems contains an option to renew the existing agreement for four one-year periods, and
WHEREAS, Ordinance No. 0033-04, passed by City Council on February 25, 2004, authorized the Public Service Director to modify and extend the contract for the second year, and
WHEREAS, it is necessary to renew the contract with Pad Door Systems for an additional year with slight modifications to the terms and conditions of the existing contract in order to add door repairs for the new Police Academy, Lincoln Theatre and the Health Department, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify and extend the current contract with Pad Door Systems for ongoing maintenance and repair of overhead garage doors and entrance man doors at various City owned facilities for which the Facilities Management Division has responsibility, thereby preserving the public health, peace, property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to modify and extend contract EL002060 with Pad Door Systems for maintenance and repair of overhead garage doors and entrance doors for the Facilities Management Division, for the period of February 1, 2005 to January 31, 2006.
SECTION 2. That the expenditure of $80,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281006
Object Level 1: 03
Object Level 3: 3370
Amount: $80,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.