Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a custodial services contract with Mid-American Cleaning Contractors for the Health Department building, 240 Parsons Avenue.
Formal bids were solicited on May 25, 2011 and four companies submitted bids on August 25, 2011 as follows (1 *MBE, 0 FBE):
Mid-American Cleaning Contractors $295,411.50
AA Janitorial $299,292.00
K & M Kleening $311,200.00
*Dove Building Services $318,452.62
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Mid-American Cleaning Contractors.
Emergency action is requested to ensure custodial services continue uninterrupted.
Mid-American Cleaning Contractors Contract Compliance No. 34-1673333766 Expiration date 12/08/12.
Fiscal Impact: The Facilities Management Division budgeted $320,372.00 in the 2011 budget for this contract. The cost of this contract is $295,411.50, which includes a contingency of $4,588.50.
Title
To authorize the Finance and Management Director to enter into a contract for the Facilities Management Division with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons Avenue; to authorize the expenditure of $295,411.50 from the General Fund; and to declare an emergency. ($295,411.50)
Body
WHEREAS, it is necessary to contract for custodial services at the Health Department, 240 Parsons Avenue; and
WHEREAS, the Facilities Management Division formally bid for custodial services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons, to ensure the cleaning of the building without interruption, thereby preserving the public health, peace, property, safety, and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Mid-American Cleaning Contractors for custodial services at the Health Department building, 240 Parsons Avenue.
SECTION 2. That the expenditure of $295,411.50, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $295,411.50
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.