Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish blanket purchase orders with Hightowers Petroleum Co. for the Division of Sewerage and Drainage and the Division of Water to obtain heating oil in accordance with a cooperative purchasing contract competitively bid by the State of Ohio, GDC027, Contract Number RS903113. Hightowers Petroleum Co. was awarded the contract for District 6 which includes Columbus, Ohio.
This contract was bid specifically to be a cooperative contract for the State and other governmental entities in accordance with Chapter 1545 of the Ohio Revised Code (ORC). The State of Ohio contract expires June 30, 2016 and was completed through a competitive process. The funding being requested on this ordinance is for expenses that will occur in 2016.
The City of Columbus does not have a Universal Term Contract for this product and it is not anticipated that the City would receive more advantageous pricing. Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract. A copy of the State of Ohio contract is attached.
The Division of Sewerage and Drainage, Compost Facility and Southerly Wastewater Treatment Plant and the Division of Water, Dublin Road Water Plant, require heating oil for boilers that heat the buildings throughout the facilities. This ordinance is being submitted as an emergency to ensure that there are no interruptions in the timely delivery of heating oil for the water and sewer treatment plants.
SUPPLIER: Hightowers Petroleum Co. (31-1151689) Expires 7/16/16.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $170,000.00 is required for this purchase. This ordinance is contingent on the passage of the 2016 operating budget, which is Ordinance 2888-2015
$467,573.34 was spent in 2013.
$172,245.75 was spent in 2014.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders for heating oil from an established State of Ohio Cooperative Purchase Contract with Hightowers Petroleum Co. for the Division of Sewerage and Drainage and the Division of Water, and to authorize the expenditure of $160,000.00 the Sewerage Operating Fund and $10,000.00 from the Water Operating Fund and to declare an emergency. ($170,000.00)
Body
WHEREAS, a cooperative purchasing contract has been established with Hightowers Petroleum Co., by the State of Ohio, GDC027, Contract Number RS903113 for use by the State and other governmental entities that are members of the Central Ohio Organization of Public Purchasers (CO-OPP) for the option to purchase Heating Oil through June 30, 2016; and,
WHEREAS, the funding for this purchase will be for heating oil to be used during 2016, and
WHEREAS, the Division of Sewerage and Drainage and Division of Water wishes to establish blanket purchase orders to heat buildings at the Compost Facility, the Southerly Wastewater Treatment Plant and the Dublin Road Water Plant; now, therefore
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage and Division of Water, in that it is immediately necessary to establish blanket purchase orders for heating oil to ensure that there is not an interruption of delivery, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for the purchase of heating oil from a State of Ohio Cooperative Contract with Hightowers Petroleum Co., 3577 Commerce Drive, Middletown, Ohio 45005, for use by the Division of Sewerage and Drainage and the Division of Water.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $170,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage Operating Fund, Fund No. 650, Dept./Div. 60-05 and the Water Operating Fund 600, Dept./Div. 60-09 as follows:
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level 1: 02
Object Level 3: 2278
(DAX: 60-6005-02-62139-6100-000000-SD003-0600502-SD01)
Amount: $150,000.00
Compost Facility
OCA: 605899
Object Level 1: 02
Object Level 3: 2278
(DAX: 60-6005-02-62139-6100-000000-SD003-0600503-0000)
Amount: $10,000.00
Dublin Road Water Plant
OCA: 602417
Object Level 1: 02
Object Level 3: 2278
(DAX: 60-6009-02-62139-6000-000000-WT002-0600901-WT01)
Amount: $10,000.00
TOTAL: $170,000.00
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.