Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Lithko Restoration Technologies, LLC for the renovation of the 98-102 North Front Street parking garage.
Ordinance No. 1602-2010, passed October 23, 2010, authorized the renovation of the 98-102 North Front Street parking garage for $1,959,060.00 Approximately 275 existing parking spaces located around City Hall, 109 North Front Street, and Ludlow Alley will be permanently lost when the renovation of the former Central Safety Building begins. This renovation will allow the City to provide convenient, safe, and secure replacement parking to support its core operations. When complete the garage will provide approximately 400 parking spaces.
A modification of this contract is necessary due to unforeseen structural deterioration of the parking garage. Due to the fact Lithko Restoration Technologies, LLC was awarded the original contract, a modification is the most logical and expeditious option to bring this phase of the project to completion. Involving another contractor at this point would delay the project and would not allow for its occupancy as planned. Unit prices already established in the contract were used to determine the cost of this modification. Additionally, monies are included to install proper cabling and connections to the Facilities Management Security Office.
Emergency action is requested as it is immediately necessary to continue renovation work of the garage, thereby allowing for full occupancy of the garage in compliance with the City's timeline for consolidation.
Lithko Restoration Technologies, LLC Contract Compliance No. 01-0817704, expiration date January 20, 2012.
Fiscal Impact: The cost of this contract is $160,593.00. The current unencumbered cash balance in the Construction Management Capital Improvement Fund, Gov'l B.A.B.'s - Building Evaluations is $71,169.00. Funding is also available in the Construction Management Capital Improvement Fund, Gov'l B.A.B.'s - Facility Renovations -Various, following an encumbrance cancellation, in the amount of $2,000.00. An additional $87,424.00 will be transferred between projects within the Construction Management Capital Improvement Fund, Gov'l B.A.B.'s (Build America Bonds) Fund.
Title
To amend the 2011 Capital Improvements Budget; to authorize the City Auditor to transfer $87,424.00 between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Lithko Restoration Technologies, LLC for the renovation of the 98-102 North Front Street parking garage; to authorize the expenditure of $160,593.00 from the Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($160,593.00)
Body
WHEREAS, Ordinance No. 1602-2010, passed October 23, 2010, authorized the Finance and Management Director to enter into a contract with Lithko Restoration Technologies, LLC for the renovation of the 98-102 North Front Street Garage; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement budget to account for an encumbrance cancellation in the Facilities Renovations-Various project, fund transfers and necessary expenditures; and
WHEREAS, it is necessary to modify the contract with Lithko Restoration Technologies, LLC for the renovation of the 98-102 North Front Street parking garage; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Lithko Restoration Technologies, LLC for the renovation of the 98-102 North Front Street parking garage, allowing for full occupancy of the garage in compliance with the City's timelines for consolidation and relocation of other City parking functions, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
109 North Front Street -Critical Observations 570030-100161 (Unvoted Carryover)
$200,000 | $67,424 | ($87,424)
Building Evaluations 570030-100205 (Unvoted Carryover) $71,169 | $0 | ($71,169)
Facility Renovations - Various 570030-100120 (Unvoted Carryover) $501| $2,001 | $1,500
Facility Renovations - Various 570030-100120 (Unvoted Carryover) $2,001| $0 | ($2,001)
Downtown Implementation Plan 450006-100001 (Unvoted Carryover) $0 | $160,593 | $160,593
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 746|Project Number 570030-100161 |Project Name - 109 North Front Street - Critical Observations |OCA Code: 763161|OL3: 6620 |Amount $87,423.99
Dept/Div: 45-27| Fund: 746|Project Number 570030-100205 |Project Name -Building Evaluations |OCA Code: 763205|OL3: 6620 |Amount $71,169.00
Dept/Div: 45-27| Fund: 746|Project Number 570030-100120 |Project Name -Facility Renovations-Various |OCA Code: 733030|OL3: 6620 |Amount $2,000.01
TO:
Dept/Div: 45-01| Fund: 746|Project Number 450006-100001|Project Name - Downtown Implementation Plan| OCA Code: 746006|OL3: 6620|Amount $160,593.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Lithko Restoration Technologies, LLC for the renovation of the 98-102 North Front Street parking garage.
SECTION 4. That the expenditure of $160,593.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-01
Fund: 746
Project: 450006-100001
OCA Code: 746006
Object Level 1: 06
Object Level 3: 6620
Amount: $160,593.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.