Explanation
This Ordinance authorizes Department of Finance and Management, Fleet Management Division, to engage Gresham, Smith and Partners for an environmental audit of all city fuel and generator sites, as well as the development and implementation of an environmental management system (EMS). The audit will include a review of applicable federal and state environmental laws and rules for fuel tank and generator sites, physical inspection of sites and records reviews, and the delivery of a report outlining findings of the audit and recommendations to bring sites into compliance where necessary.
This audit is the first phase, and first year, of what is expected to be a three-year project related to the development and implementation of an environmental management system (or EMS) within the Fleet Management Division; however, this will involve the fueling facilities that are located at various city locations across the city (such as Refuse Transfer Stations, Planning and Operations yards, etc.). The EMS will ensure that the city remains in compliance with environmental rules and regulations by including comprehensive staff training on the applicable laws. Furthermore, the EMS will allow for the city to better prepare for environmental risks and respond to emergencies if they occur.
This ordinance also seeks a waiver of the competitive bidding provisions of the Columbus City Codes, 1959. Gresham, Smith and Partners performed a similar project with the Department of Public Utilities between 2006 and 2011. The proposed implementation plan assumes that a significant amount of the work they performed for the Department of Public Utilities will be modified for use by the Fleet Management Division. Developing a comprehensive and integrated EMS across all City departments ensures the development of a unified and comprehensive program across all appropriate city agencies and facilities and will be much easier to maintain, plan and budget.
Principal Parties:
GS&P/OH, Inc. (Gresham, Smith and Partners)
Contact: Robert McGormley, Division Vice President
614-221-0678 x. 2232
62-1736493, expires 1/18/2014
Emergency action is requested in order to expedite the audit and assessment of city fuel and generator sites so as to properly and carefully plan and budget actions necessary to ensure that the city is in compliance with environmental rules and regulations.
Fiscal Impact:
The estimated cost of the project is $313,700.00. Funds are available in the Fleet Management Division's Fuel Tank Management project in the capital improvement budget. ($313,700.00)
Title
To authorize the City Auditor to transfer $123,240.00 within the Fleet Management Division's Bond Fund; to amend the 2013 Capital Improvements Budget; to authorize the Director of Finance and Management to enter into contract with Gresham, Smith and Partners to perform an environmental audit and assessment of the city's fuel and generator sites; to authorize the expenditure of $313,700.00 from the Fleet Management Divisions Bond Fund; to waive the competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency. ($313,700.00)
Body
WHEREAS, in the interest of mitigating environmental risks and remaining in compliance with rules and regulations, the Fleet Management Division intends to contract for services for the execution of an environmental audit of city fuel and generator sites and the development of an environmental management system; and
WHEREAS, Gresham, Smith and Partners has previously and successfully completed a similar project for the Department of Public Utilities; and
WHEREAS, it is in the best interests of cost and efficiency to waive the competitive bidding provisions of Columbus City Codes and contract with Gresham, Smith and Partners; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the cancellation of existing encumbrances in order to provide for the necessary project authority; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to enter into contract with Gresham, Smith and Partners for an environmental audit and development of an environmental management system so that the city can attend to any unknown risks associated with its fuel and generator sites and remain in compliance with local, state, and federal environmental rules and regulations; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $137,002.00 within Fleet Management Bond Fund 513 for the project listed below:
FROM:
Project OCA Code OL3 Amount
550003-100000 Fleet Equipment Replacement 551302 6621 $123,240.00
550001-100002 Fleet Facility Improvements 645457 6621 $13,762.00
TO:
Project OCA Code OL3 Amount
550005-100000 Fuel Tank Management 513050 6621 $137,002.00
SECTION 2. That the 2013 Capital Improvement Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient authority for this legislation:
CURRENT:
Fund 513-002; Project 550005-100000 / Fuel Tank Management / $176,698 (Fleet Management Carryover)
Fund 513-002; Project 550003-100000 / Fleet Equipment Replacement / $123,240 (Fleet Management Carryover)
Fund 513-002; Project 550005-100002 / Fleet Facility Improvements / $330,796 (Fleet Management Carryover)
AMENDED TO:
Fund 513-002; Project 550005-100000 / Fuel Tank Management / $313,700 (Fleet Management Carryover)
Fund 513-002; Project 550003-100000 / Fleet Equipment Replacement / $0 (Fleet Management Carryover)
Fund 513-002; Project 550005-100002 / Fleet Facility Improvements / $317,034 (Fleet Management Carryover)
SECTION 3. That the Director of Finance and Management is hereby authorized to enter into contract with Gresham, Smith and Partners for environmental auditing services related to the Fuel Tank Management project.
SECTION 4. That the expenditure of $313,700.00 or so much as may be necessary to pay the cost thereof, be and is hereby authorized from the Fleet Management Bond Fund 513, as follows:
Project OCA Code OL3 Amount
550005-100000 (Fuel Tank Management) 513050 6621 $313,700.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project, except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.