Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice removal and control and for maintaining the City's roadway system. To accomplish this mission the Division requires two tandem axle dump trucks with snow plows. These trucks will replace older trucks beyond their useful service lives and provide for a more reliable fleet to carryout services provided by the Division. This purchase is consistent with the division's fleet replacement program.
The Purchasing Office has established contract FL004705 with FYDA Freightliner Columbus, Inc. for the purchase of tandem axle dump trucks with snow plows. The Division will be purchasing two tandem axle dump trucks at a cost of $157, 391.00 per unit.
Total expenditure for these two purchases is $314,782.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against FYDA Freightliner Columbus, Inc.
2. CONTRACT COMPLIANCE INFORMATION
FYDA Freightliner Columbus, Inc.'s contract compliance number is 31-0789102 and expires 09/22/2012.
3. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The total cost of these purchases is $314,782.00.
4. EMERGENCY DESIGNATION
Emergency action is requested due to the long lead time in ordering and receiving these vehicles to make them available at the earliest possible time for the Division of Planning and Operations.
Title
To authorize the Director of Finance and Management to establish a purchase order for two tandem axle dump trucks with snow plows with FYDA Freightliner Columbus, Inc., in accordance with the terms and conditions of an existing citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of $314,782.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($314,782.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for conducting maintenance and repair along the City's roadway system, and
WHEREAS, the Purchasing Office has established a universal term contract for the purchase of tandem axle dump trucks with snow plows, and
WHEREAS, the Division of Planning and Operations is in need of two tandem axle dump trucks with snow plows to perform required maintenance activities, and
WHEREAS, funds are budgeted and available in the Streets and Highways G.O. Bonds Fund, no. 704, for the purchase of two tandem axle dump trucks with snow plows; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to enter into contract for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with FYDA Freightliner Columbus, Inc., 1250 Walcutt Rd, Columbus, OH 43228, for the purchase of two tandem axle dump trucks with snow plows in an amount not to exceed $314,782.00, in accordance with the terms and conditions of universal term contract FL004705.
SECTION 2. That the sum of $314,782.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept.-Div. 59-11, OCA Code 591246, O.L. 01-03 Codes 06-6651, Project Number 530020-100000.
SECTION 3. That the City Auditor be and hereby is authorized to make any/all other accounting changes for the transactions discussed within this ordinance that are construed by the City Auditor to be reasonably consistent with the intent of this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.