Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. to provide an emergency generator for security operations within City Hall located at 90 West Broad Street.
This project will include providing an emergency generator that will keep security systems operational in the event that power service is interrupted at City Hall. The generator will also allow for the security area to be functional if it is necessary to shut off power to City Hall for future projects involving electrical work. This project will include evaluating transfer switches, rerouting circuits, relocating a server rack/equipment, and assessing/documenting connections to other City facilities.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Proposals for an emergency generator for security operations within City Hall.
This project was formally advertised on the Vendor Services website. On September 14, 2021 the city received four (4) responses (0 FBE, 1 WBE, 1 MBE) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
|
Bidder/Consultant |
City |
FBE/MBE |
|
Advanced Engineering Consultants, Ltd. |
Columbus |
WBE |
|
Dynamix Engineering, Ltd. |
Columbus |
EBOCC |
|
Roger D. Fields, Inc. |
Columbus |
EBOCC |
|
Star Consultants, Inc. |
Columbus |
MBE |
Advanced Engineering Consultants, Ltd. received the highest score by the evaluation committee and therefore the Office of Construction Management is recommending the contract award to Advanced Engineering Consultants, Ltd.
The contract compliance number for Advanced Engineering Consultants, Ltd. is 31-1612308 and expires May 31, 2024.
Fiscal Impact: This legislation authorizes an expenditure of $100,000.00 from the Construction Management Capital Improvement Fund with Advanced Engineering Consultants, Ltd. for an emergency generator at City Hall located at 90 West Broad Street.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for an emergency generator at City Hall; to authorize the transfer of $100,000.00 between projects within the Construction Management Capital Improvement Fund; and to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund. ($100,000.00)
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and to authorize transfers between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for an emergency generator at City Hall; and
WHEREAS, four firms submitted bids and Advanced Engineering Consultants, Ltd. achieved the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into a contract with Advanced Engineering Consultants, Ltd. for an emergency generator at City Hall located at 90 West Broad Street; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for an emergency generator at City Hall located at 90 West Broad Street.
SECTION 2. That the 2021 Capital Improvement Budget authorized by ordinance 2707-2021 be amended as follows:
Fund 7733
Project ID | Project Name | Current Authority | Revised Authority | Change
P570030-100120 | Facility Renovation-Various (Unvoted Carryover) | $1,477,198.00 | $1,377,198.00 | ($100,000.00)
P570109-100000 | City Hall Security Emergency Generator (Unvoted Carryover) | $0 | $100,000.00 | $100,000.00
SECTION 3. That the transfer of $100,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7733 (Construction Management Capital Improvement Fund), from Dept-Div 4550, Project P570030-100120 (Facility Renovation-Various (Unvoted Carryover)), Object Class 06 (Capital Outlay) to Dept-Div 4550, Project P570109-100000 (City Hall Security Emergency Generator), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4.That the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 7733 (Construction Management Capital Improvement Fund) in Dept-Div 4550, P570109-100000 (City Hall Security Emergency Generator), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.