Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc., for the Division of Power, in the amount of $250,000,00.
This is an unplanned modification, which exceeds the original project and its two planned modifications. This project was advertised via a new Request for Proposals (RFQ018659) in May 2021. No proposals were submitted. The Division will use the current General Engineering Services agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc. for said services.
The planning area is “99”, Citywide.
Amount of additional funds to be expended: $250,000.00
Original Agreement: $ 150,000.00 (PO 054007) (Formerly PO 042041)
Modification No. 1: $ 150,000.00 (PO 079280)
Modification No. 2: $ 110,000.00 (PO 147078)
Modification No. 3: $ 340,250.00 (PO 208010)
Modification No. 4 (current): $ 250,000.00 (PO TBD)
Total (Orig. + Mods 1-4): $ 1,000,250.00
Reasons additional goods/services could not be foreseen:
The transmission relocation project was not anticipated. Modification No. 4 (current) will provide funds for supplemental engineering for the Division of Power’s various CIP projects, studies required by OSHA and PERRP i.e. Arc Flash Hazard Analysis, and possibly to reduce backlog of DOP’s routine engineering that may arise from unexpected work force reduction and/or greater than normal workload volume. As such, it will not have any economic impact, but it will include community outreach if it is used for projects that typically solicit input from the community.
Reason other procurement processes are not used:
The original professional services agreement was formally bid on March, 18, 2016. An original agreement plus two annual modifications were planned.
How cost of modification was determined:
The amount of $250,000.00 was obtained by receiving proposals from the consultant for work associated with NextEra and O’Shaughnessy. The amount required for Customer Development work was obtained by estimating the amount that has been required weekly to perform this work and increasing that to cover the timeframe to get a new General Engineering contract in place.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This is a contract for needed supplemental engineering for the Division of Power’s various CIP projects As such, it will not have any economic impact, but it will include community outreach if it is used for projects that typically solicit input from the community.
3.0 CONTRACT COMPLIANCE INFO: The Contract Compliance Number for Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc. is 34-1134715 (expires 5/20/23, Majority, DAX #6560). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc.
4.0 EMERGENCY DESIGNATION: Emergency legislation is needed in order that this project remain on schedule.
5.0 FISCAL IMPACT: This legislation authorizes the expenditure of up to $250,000 from the Electricity G.O. Bond Fund 6303; and an amendment to the 2021 Capital Improvement Budget is necessary.
Title
To authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc.; to authorize an expenditure up to $250,000.00 within the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2021 Capital Improvements Budget, and to declare an emergency. ($250,000.00)
Body
WHEREAS, Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 2429-2016, passed October 24, 2016, was executed December 30, 2016, and approved by the City Attorney on January 9, 2017, for the General Engineering Services Agreement, for the Division of Power; and
WHEREAS, Modification No. 1 identified as PO079280, to Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 1743-2017, passed July 24, 2017, was executed on September 1, 2017, and approved by the City Attorney on September 8, 2017; and
WHEREAS, Modification No. 2 identified as PO147078, to Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 2660-2018, passed October 15, 2018, was executed on November 20, 2018, and approved by the City Attorney on November 27, 2018; and
WHEREAS, Modification No. 3 identified as PO208010, to Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 3011-2019, passed December 19, 2019, was executed on January 6, 2020, and approved by the City Attorney on January 9, 2020; and
WHEREAS, the General Engineering Services are needed to augment existing engineering personnel within the Division of Power, on an as-authorized, as-needed basis; and
WHEREAS, original Ordinance No. 2429-2016 stated future modifications were anticipated; Modification No. 4 (current) is an unplanned modification; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services Agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of up to $250,000.00 within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the Division of Power’s General Engineering Services Agreement with Glaus, Pyle, Schomer, Burns and Dehaven, dba GPD Group Inc., in an emergency manner to keep engineering services on schedule, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the Division of Power’s General Engineering Services Agreement, with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Inc. (FID# 34-1134715), in an amount up to $250,000.00, for Customer Development work.
SECTION 2. That the expenditure of $250,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bond Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvement Budget is hereby amended, as authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.