Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elford, Inc. for construction services for the Castle Road Pump Station Repair project. This construction project will replace the existing roof on this sanitary pump station. Building improvements are necessary because the station was not built with crane access to the two main sewerage pumps. Currently the pumps cannot be removed from the building for inspection or repair. Due to the structural design of the previous roof, a simple addition of a roof hatch is not possible. This work is necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
2. PROJECT TIMELINE: The work under this contract shall be completed in a manner acceptable to the City within 180 calendar days after the date of the Notice to Proceed.
3. PROCUREMENT: The Division advertised for competitive bid proposals on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on November 6th, 2013 from the following companies:
Name | C.C. No. /Exp. Date City/State Status
Elford Inc. | 31-4371060 | 03/12/2015 Columbus, Ohio MAJ
The Righter Co., Inc. | 31-0889208 | 01/07/2015 Columbus, Ohio MAJ
Central Ohio Building Co., Inc. | 31-0814382 | 02/28/2014 Columbus, Ohio MAJ
Three companies submitted bids. These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, the committee recommended that Elford, Inc. be awarded the construction contract for the Castle Road Pump Station Repair project.
The Engineer's Estimate was $238,800.00
4. EMERGENCY DESIGNATION: An emergency designation is requested at this time to enable the project to commence at the earliest time.
5. CONTRACT COMPIANCE NO: 31-4371060 | MAJ | Exp. 03/12/2015.
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
6. ECONOMIC / ENVIRONMENTAL IMPACT: This construction project will replace the existing roof on this sanitary pump station. Building improvements are necessary because the station was not built with crane access to the two main sewerage pumps. Currently the pumps cannot be removed from the building for inspection or repair. Due to the structural design of the previous roof, a simple addition of a roof hatch is not possible.
7. FISCAL IMPACT: This legislation authorizes expenditure of up to $172,596.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Elford, Inc. for the Division of Sewerage and Drainage for the Castle Road Pump Station Repair project; to expend up to $172,596.00 in funds from the Sanitary Sewer General Obligation Bond Fund; and to declare an emergency. ($172,596.00)
Body
WHEREAS, in accordance with the provisions of Section 329.09 of the Columbus City Codes, three bids were submitted and opened on November 6, 2013 at the office of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage reviewed and ranked each bid utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, it was recommended that Elford, Inc. be awarded the construction contract for the Castle Road Pump Station Repair project; and
WHEREAS, it is necessary for City Council to authorize expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a construction contract with Elford, Inc. for the Castle Road Pump Station Repair project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with Elford, Inc., 1220 Dublin Road, Columbus, Ohio 43215, for the Castle Road Pump Station Repair project, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to expend up to $172,596.00 from the Sanitary Sewer General Obligation Bond Fund for the Castle Road Pump Station Repair Project | Fund 664 | Div. 60-05 | Proj. 650640-100000 (new Bond Funding) | 664640 | Object Level Three 6630.
SECTION 3. That the said firm, Elford, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.