Explanation
Background: This ordinance authorizes the Finance and Management Director, on behalf of the Print Services Division, to establish a contract with Presstek Inc. for an offset digital printing press system (specifically a Presstek 34DI Digital Printing Press).
Much of the print shop infrastructure is older and in need of replacement. The acquisition of the Presstek 34DI printing press will allow City Print Services to transition from a traditional spot color offset print shop, into a full color, modern digital print center. Printed materials that currently require outsourcing can be produced in-house, allowing the city to maintain control over its printed materials, while improving efficiency and holding down costs. The Presstek 34DI digital printing press also features a waterless and chemistry free process eliminating the environmental concerns associated with traditional offset printing. Presstek Inc. was the only bidder and they have been deemed responsible and responsive.
Purchase of the press also improves the City's branding initiative. In an effort to achieve continuity amongst all departments, the new branding effort will aid in delivering a consistent, clear message both internally and externally. Currently the City's Print Shop lacks the technology and equipment necessary to print certain materials that conform to the new branding standards.
Presstek Inc. contract compliance number: 02-0415170, expiration date 04/13/2014.
Emergency action is requested to allow for the purchase of the offset digital printing press system for the Print Services Division so that City print jobs can be processed expeditiously and efficiently.
Fiscal Impact: a total of $299,500.00 is budgeted within the Build American Bonds Fund 707. This ordinance authorizes the appropriation and expenditure of $299,500.00 from the Capital Project 707999-1000000.
Title
To authorize the Finance and Management Director to establish a contract with Presstek Inc. for an offset digital printing press system; to amend the 2012 Capital Improvement Budget; to authorize the appropriation and expenditure of $299,500.00 from the Build America Bond Fund; and to declare an emergency. ($299,500.00)
Body
WHEREAS, much of the print shop infrastructure is older and in need of replacement; and
WHEREAS, the Print Services Division has the need for new equipment which can process print jobs that conform to modern print standards as well as to the City's new branding standards; and
WHEREAS, the Finance and Management Department solicited for the purchase of a Offset Digital Printing Press System on behalf of the Printing Services Division; and
WHEREAS, Solicitation SA004397 was posted on vendor services, and Pesstek Inc was the sole responder; and
WHEREAS, Presstek Inc was deemed responsive and responsible and can be awarded this contract; and
WHEREAS, the 2012 CIB must be amended to incorporate $65,999 in interest earnings in Fund 707; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Print Services Division, in that it is immediately necessary to purchase an Offset Digital Printing Press, so that print jobs processed by this division can conform with the City's new Branding Standards and to accomodate the increase in services provided to all City Departments; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director on behalf of the Print Services Division is hereby authorized to establish a contract with Presstek Inc for the 34DI Offset Digital Printing Press System.
Section 2. That the 2012 CIB is amended to include $65,999 in interest earnings thereby increasing the Fund 707, Capital Project # 707999-100000 balance from $238,609.00 to $304,607.49.
Section 3. That the amount of $299,500.00 is to be appropriated within the Capital Project Fund as follows:
Department: 45-01
Fund: 707
Project: 707999-100000
OCA: 707999
Obj Level 03: 6647
Amount: $299,500.00
Section 4. That the City Auditor is hereby authorized to transfer $299,500.00 within the Department of Finance & Management, Dept/Div 45-01, Fund 707 as follows:
FROM:
Project OCA OL3 Amount
707999-100000 707999 6647 $299,500.00
TO:
Project OCA OL3 Amount
570030-100149 707301 6647 $299,500.00
Section 5. That the 2012 Capital Improvement Budget be amended as follows:
CURRENT:
Fund 707; Project 707999-100000/Interest Earnings Fd.707/$304,607.49 (Unvoted Carryover)
Fund 707; Project 570030-100149/Print Shop - Facility Renovations/$0 (Unvoted Carryover)
AMENDED TO:
Fund 707; Project 707999-100000/Interest Earnings Fd.707/$5,107.49 (Unvoted Carryover)
Fund 707; Project 570030-100149/Print Shop - Facility Renovations/$299,500.00 (Unvoted Carryover)
Section 6. That the expenditure of $299,500.00, or so much thereof as may be necessary, in regard to the action authorized in Section 2 above, be and is hereby authorized from the Build America Bond Fund 707 as follows:
Department: 45-01
Fund: 707
Project: 570030-100149
OCA: 707301
Obj Level 03: 6647
Amount: $299,500.00
Section 7. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.