Explanation
BACKGROUND: The Division of Police needs to procure uniforms for a new police class of fifty recruits. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office.
There is also a need to transfer funds from the Safety Director's office to the Division of Police.
Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 11/12/2010.
Emergency Designation: Emergency legislation is requested because the Division needs to place orders for the new recruits that are scheduled to be hired in December of this year.
FISCAL IMPACT: This ordinance authorizes an expenditure of $183,115.00 from the Division of Police's General Fund Budget for the purchase of uniforms. The Division of Police budgeted $1,102,500.00 in the 2010 Police General Fund budget for uniforms. This amount has already been spent or encumbered in 2010 from the General Fund for uniforms. A total of $1,051,915.00 was spent for uniforms in 2009 and approximately $1.2 million was spent on uniforms in 2008 with Roy Tailors. Funding for this purchase will come from a transfer of funds from the Safety Director's office.
Title
To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $183,115.00 from the General Fund, to authorize the transfer of funds within the Public Safety Department's General Fund budget; and to declare an emergency. ($183,115.00)
Body
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL004338 for the purchase of uniforms; and
WHEREAS, the Division of Police has an immediate need for uniforms for its new recruits; and
WHEREAS, there is a need to transfer funds within the Safety Department; and
WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the preservation of the public, health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police on the basis of UTC # FL004338.
SECTION 2. That $183,115.00 needed for this purchase will be transferred as follows:
FROM:
|Dept. 30-01|Fund 010|Obj. Level (1) 03|Obj. Level (3) 3336|OCA 300111|Amount $183,115.00|
TO:
|Div. 30-03|Fund 010|Obj. Level (1) 02|Obj. Level (3) 2221|OCA 300327|Amount $183,115.00|
SECTION 3. That the expenditure of $183,115.00, or so much thereof as may be needed, is hereby authorized as follows:
| Div. 30-03 | Fund 010 | Obj. Lvl (1) 02 | Obj. Lvl (3) 2221 | OCA Code 300327 | $183,115.00 |
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.