Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with CAP-STONE & Associates, Inc. for the Lincoln Park Lighting, Court, and Path Addition Project. The contract amount is $847,513.50, with a contingency of $50,000.00, for a total of $897,513.50. An additional $2,500.00 is being authorized for interdepartmental inspections and fees for a total of $900,013.50 being authorized by this ordinance.
Lincoln Park is located at 580 East Woodrow Avenue and is a 16-acre site in the Far South Community offering a variety of recreational activities for community members to enjoy. This project will expand the shared use walking loop by an additional quarter of a mile in the northeast portion of the park. In addition, security lighting will be added around Lincoln Pool and the walking path. This contract will also include the installation of a 60‐foot x 120‐foot mini‐pitch system for field sports and drainage improvements around the north side of Barack Community Center.
Vendor Bid/Proposal Submissions:
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 7, 2026 and received by the Recreation and Parks Department on April 28, 2026. Bids were received from the following companies:
CAP-STONE & Associates: $847,513.50
Pummell Construction: $1,013,976.67
2K General: $1,046,652.00
Strawser Paving Company: $1,118,175.11
After reviewing the bids that were submitted, it was determined that CAP-STONE & Associates, Inc. was the lowest and most responsive bidder. CAP-STONE & Associates, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
CAP-STONE & Associates, Inc.
5715 Westbourne Avenue
Columbus, Ohio 43213
Mary Sharrett, (614) 759-9800
Contract Compliance Number: 004933
Contract Compliance Expiration Date: May 7, 2028
Emergency Justification: Emergency action is requested in order to complete the project by the end of 2026.
Benefits to the Public: These improvements will provide additional recreational opportunities to the public and Barack Community Center. This project will also provide security lighting, improving safety during evening hours.
Community Input/Issues: These improvements are based off community requests for improvements and staff recommendations. The project has received support from key stakeholders near the site, including the Skyview Development and the Central Ohio YMCA.
Area(s) Affected: South Side (63)
Fiscal Impact: $900,013.50 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. $900,013.50 of the funds will not be available to the Recreation and Parks Department until the proceeds of the 2025-2026 bond sale are available at a future date. Therefore, it is necessary to certify the required funds against the General Fund 1000, Income Tax Set Aside Subfund 100099. Upon the sale of bonds, this will be reimbursed.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with CAP-STONE & Associates, Inc. for the Lincoln Park Lighting, Court, and Path Addition Project; to authorize the transfer of $900,013.50 between the General Fund Income Tax Set Aside Subfund and the Recreation and Parks Bond Fund; to authorize the appropriation of $900,013.50 in the Income Tax Set Aside Subfund and Recreation and Parks Voted Bond Fund; to authorize the expenditure of $900,013.50 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($900,013.50)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with CAP-STONE & Associates, Inc. for the Lincoln Park Lighting, Court, and Path Addition Project; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended, with respect to the construction of the project described in this ordinance (the "Project"); and
WHEREAS, it is necessary to authorize the transfer of $900,013.50 between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7712; and
WHEREAS, funds will need to be appropriated within the General Fund 1000, Income Tax Set Aside Subfund 100099 and within the Recreation and Parks Bond Fund, Fund 7712; and
WHEREAS, the City will reimburse the General Fund 1000, Income Tax Set Aside Subfund 100099; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $900,013.50; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with CAP-STONE & Associates, Inc. in order to complete the project by the end of 2026, all for the immediate preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with CAP-STONE & Associates, Inc. for the Lincoln Park Lighting, Court, and Path Addition Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2026, the sum of $900,013.50 is appropriated in General Fund 1000, Income Tax Set Aside Subfund 100099, in Object Class 10 Transfer Out Operating, and in Fund 7702, Recreation and Parks Bond Fund, in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $900,013.50, or so much thereof as may be needed, is hereby authorized between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702, per the account codes in the attachment to this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer said funds to the Recreation and Parks Voted Bond Fund 7702, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 8. That upon obtaining other funds from the 2025-2026 Bond Sale for the City of Columbus, the City Auditor is hereby authorized and directed to repay the General Fund 1000, Income Tax Set Aside Subfund 100099 the amount transferred under Section 9.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150 2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $900,013.50 (the "Obligations"). The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150 2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 10. That for the purpose stated in Section 1, the expenditure of $900,013.50, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.