Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Finance and Management to establish a purchase order, for the Department of Technology, on behalf of the Department of Building and Zoning Services (BZS), to acquire eB QuickLinks software from Bentley Systems, Inc. Building and Zoning Services One-Stop-Shop zoning application does not have the ability to show existing zoning case documents with its existing maps. This software will add additional functionality to the Department of Building and Zoning Services existing Electronic Document Management System (EDMS) that is currently not possible. The QuickLinks module will provide the Building and Zoning Services staff the ability to retrieve zoning case information from the EDMS system.
This ordinance also requests approval to purchase eB QuickLinks software under the sole source provisions of Section 329 of the Columbus City Code; as it has been determined that Bentley Systems, Inc. developed software products are proprietary.
EMERGENCY: Emergency designation is requested to expedite the procurement of the needed software for utilization in the daily operations of the Department of Building and Zoning Service.
FISCAL IMPACT
Earlier this year the Department of Technology expended $39,887.00 with Bentley Systems, Inc. for maintenance and support. This purchase will expend $10,000.00 for the purchase of eB QuickLinks software from Bentley Systems, Inc. Funding for this purchase has been identified within the Department of Technology Information Services Fund.
CONTRACT COMPLIANCE
Vendor Name: Bentley Systems, Inc. CC#: 95-3936623 Expiration Date: 02/26/2012
Title
To authorize the Director of the Department of Finance and Management to establish a purchase order, for the Department of Technology, on behalf of the Department of Building and Zoning Services to acquire eB QuickLinks software from Bentley Systems, Inc.; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $10,000.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, the Department of Building and Zoning Services (BZS) has a need to acquire eB QuickLinks software from Bentley Systems, Inc. to provide its staff with the ability to retrieve zoning case information from the BZS Electronic Documentation Management System (EDMS).
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Building and Zoning Services (BZS) to establish a purchase order with Bentley Systems, Inc. to acquire eB QuickLinks software. The software will add functionality to the Department of Building and Zoning Services existing EDMS that is currently not possible.
WHEREAS, this purchase of eB QuickLinks software with Bentley Systems, Inc. is being made in accordance with the sole source provisions of Section 329 of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the daily operation of the city in that it is necessary for the Director of Finance and Management to establish a purchase order with Bentley Systems, Inc. for the Department of Technology, on behalf of the Department of Building and Zoning Services (BZS) to acquire eB QuickLinks software for daily operation activities, for the preservation of public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Building and Zoning Services (BZS) is hereby authorized to establish a purchase order with Bentley Systems, Inc. to acquire eB QuickLinks software to support the One-Stop-Shop zoning application.
SECTION 2. That the expenditure of $10,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01| Fund: 514| Sub-fund: 240| OCA Code: 514240| OBJ Level 1: 03| OBJ Level 03: 3358 Amount: $10,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.