Explanation
Background: In February and August of 2005, purchases for computerized mailer envelopes from Ferrarelli Inc. were authorized through purchase order numbers: FP011010 and FP011938 for the combined total amount of $19,614.41. The Franklin County Municipal Court has an immediate need to purchase additional computerized mailer envelopes in amount of $6,600.00, and is requesting that Council approve this expenditure.($6,600.00)
The computerized mailer envelopes are compliant with U. S. Postal requirements. The envelopes are used for serving via certified mail for summons to defendants, garnishments to employers and financial institutions, as well as other certified mail requests. The envelopes are patented: patent number # 5,901,903.
This ordinance will authorize the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into to contract with Ferrarelli Inc., for the purchase of computerized mailer envelopes in accordance with Columbus City Code, Section 329.07(E), sole source procurement.
Emergency: For ongoing and uninterrupted certified mail service.
Fiscal Impact: $6,600.00 is available within the Municipal Court Clerk's 2005 general fund budget.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance Number: 31-1347563, expiration date 05/04/2007
Title
To authorize the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into contract with Ferrarelli Inc., for the purchase of computerized mailer envelopes; to authorize the expenditure of $6,600.00 from the municipal court clerk general fund; to authorize sole source procurement, in accordance with Columbus City Code, Section 329.07 (E); and to declare an emergency. ($6,600.00)
Body
Whereas, this legislation authorizes the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into a contract with Ferrarelli Inc., for the purchase of computerized mailer envelopes in the amount of $6,600.00; and
Whereas, that the sole source procurement is in accordance with Columbus City Code, Section 329.07 (E); and
Whereas, an emergency exists in the usual daily operations of the Franklin County Municipal Court, in certified mail services for summons, garnishments and other certified mail requests; that it is immediately necessary to provide ongoing and uninterrupted service, thereby preserving the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. The Director of Finance and Management be and is hereby authorized to enter into a contract with Ferrarelli Inc., on behalf of the Franklin County Municipal Court Clerk for the purchase of computerized mailer envelopes.
Section 2. That the sole source procurement is in accordance with Section 329.07 (E) of the Columbus City Code.
Section 3. That the expenditure sum of $6,600.00 or so much thereof as may be necessary is hereby authorized to be expended from the Franklin County Municipal Court general fund, organization 2601, fund 010, oca code 260141, object level one 03, object level 02: 2211 - $6,600.00.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance hereby declared an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after the passage if the Mayor neither approves nor vetoes the same.