Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to FYDA Freightliner Columbus Inc. Columbus Fire Incident Support Unit ISU-19 was damaged in a vehicular accident. Due to the extensive damage, ISU-19 has been rendered inoperable and taken out of service; these repairs will allow the unit to be returned to service in a timely fashion. A quote from the manufacturer's authorized repair dealer, FYDA Freightliner Columbus Inc., has been received and approved by Fleet Management to commence repairs.
Bid Information: Universal Term Contract ~ FYDA Freightliner Columbus Inc. / Vendor 004301 / PA00591
Emergency Designation: This legislation is to be declared an emergency measure so that the repairs of this front line response apparatus may commence as soon as possible, and avoid any supply chain delays.
FISCAL IMPACT: This ordinance authorizes an expenditure of $63,660.70 for the purchase of body repairs needed on Columbus Fire Division Incident Support Unit ISU-19. Funds are available within the Fire Division's Safety Bond Fund for repair service. An amendment to the 2023 CIB and a transfer of funds is required to fund this expenditure.
Title
To authorize a transfer between projects within the Safety Bond Fund and to amend the 2023 Capital Improvements Budget; to authorize the Director of the Department of Finance and Management to issue a purchase order to FYDA Freightliner Columbus Inc. for body repairs for Fire Incident Support Unit ISU-19 in accordance with the universal term contract established for such purpose; to authorize the expenditure of $63,660.70 from the Safety Bond Fund; and to declare an emergency. ($63,660.70)
Body
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget within the Safety Bond Fund; and
WHEREAS, it is necessary to transfer funds within Public Safety's Capital Improvement Budget to properly align cash with projected expenditure; and
WHEREAS, the Division of Fleet Management needs to complete extensive repairs for Fire Incident Support Unit ISU-19 from FYDA Freightliner Columbus Inc. on behalf of the Division of Fire in accordance with the universal term contract established for such purpose; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Fire in that it is immediately necessary to authorize the Director of the Department of Finance and Management to issue a purchase order to FYDA Freightliner Columbus Inc. for repairs to Columbus Fire Incident Support Unit ISU-19, and for the repairs of this front line response apparatus to commence as soon as possible and avoid any supply chain delays, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That the 2023 Capital Improvement budget (Ordinance 1711-2023) is hereby amended as follows in order to provide sufficient budget authority for this ordinance:
Fund / Project / Project Name / Current / Amended / Change
7701 / P340152-100000 / Fire Apparatus Replacement - Engines (Voted Carryover) / $157,072.00 / $220,732.00 / $63,660.00
7701 / P340150-100000 / Fire Apparatus Medics (Voted Carryover) / $1,604,111.00 / $1,540,451.00 / ($63,660.00)
SECTION 3. That the transfer of $63,660.70, or so much thereof as may be needed, is hereby authorized between projects of Safety Voted Bond Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Finance and Management is hereby authorized to issue a purchase order to FYDA Freightliner Columbus Inc. for the purchase of repairs for Columbus Fire Incident Support Unit ISU-19 for the Division of Fire.
SECTION 5. That the expenditure of $63,660.70, or so much thereof as may be necessary for the purchase of these repairs, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Sections 1 and 3 above.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.