Explanation
BACKGROUND: This ordinance amends the 2010 Capital Improvements Budget and authorizes the transfer of $155,400.00 between projects within the Safety Voted Bond Fund. This ordinance also authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the replacement of HVAC equipment at the Rhodes State Office building communication site, 30 East Broad Street. The Support Services Division has a communication tower atop the Rhodes State Office building to support 800 Mhz radio communications for Public Safety Divisions. The HVAC equipment keeps the hardware at a temperate condition during periods of extreme weather. This ordinance authorizes the replacement of the failing computer room air conditioning equipment. The work will include the demolition of the old equipment and installation of the new equipment.
Formal bids were solicited and six companies submitted bids on May 11, 2010 as follows (0 MBE, 0 FBE):
Farber Corporation $155,400.00
Kirk Williams Company $170,000.00
Fox Mechanical $178,000.00
Taylor Made Mechanical $181,000.00
Air Force One, Inc. $185,700.00
TP Mechanical $198,000.00
The Office of Construction Management recommends the bid be awarded to the most responsive and responsible bidder, Farber Construction.
Emergency action is requested so that this needed work may be completed as soon as possible to replace failing HVAC equipment, in order to meet the operational needs of the Division of Support Services.
Fiscal Impact: This ordinance authorizes an expenditure of $155,400.00 from existing cash in the Safety Voted Bond Fund. It also transfers $155,400.00 between projects in the Safety Voted Bond Fund.
Farber Corporation Contract Compliance No. 31-0746886; expiration date June 10, 2012.
Title
To amend the 2010 Capital Improvements Budget; to authorize the transfer of $155,400.00 between projects in the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the replacement of HVAC equipment at the Rhodes State Office Tower communication site; to authorize the expenditure of $155,400.00 from the Safety Voted Fund; and to declare an emergency. ($155,400.00)
Body
WHEREAS, it is necessary to amend the 2010 Capital Improvements Budget and transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, it is necessary for replacement of HVAC equipment at the Rhodes State Office Tower communication site, 30 East Broad Street; and
WHEREAS, formal bids were solicited and six companies submitted bids; and
WHEREAS, Farber Corporation was deemed the lowest, most repsonsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Farber Corporation for the replacement of the HVAC equipment at the Rhodes State Office Tower communication site, 30 East Broad Street, so that needed work may be completed as soon as possible to replace failing HVAC equipment and in order to meet the operational needs of the Division of Support Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2010 Capital Improvements Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
Fire Station #35 Waggoner Rd 340113-100000 (Voted Carryover) $121,801 $0
Police Training Academy 330022-100000 (Voted Carryover) $128,956 $95,357
Communication Facility Renovation 457001-100000 $0 $155,400
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04 | Fund: 701 | Project Number 340113-100000 |Project Name - Fire Station #35 Waggoner Road |OCA Code: 644559 | Amount: $121,800.66
Dept/Div: 30-04 | Fund: 701 | Project Number 330022-100000 |Project Name - Police Training Academy |OCA Code: 644476 | Amount: $33,599.34
TO:
Dept/Div: 30-02 | Fund: 701 | Project Number: 457001-100000| Project Name - Communication Facility Renovation |OCA Code: 644468 | Amount: $155,400.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the replacement of HVAC equipment at the Rhodes State office Tower communication site, 30 East Broad Street.
SECTION 4. That the expenditure of $155,400.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Dept/Div: 30-02 | Fund: 701 | Project: 457001-100000 | OCA Code: 644468 | Obj. Level: 6620| Amount: $155,400.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.