Explanation
In accordance with figures projected in the second quarter financial review, it is necessary to transfer a projected character 03 surplus from the Police Division's 2010 general fund budget to the character 03 budget within the City Treasurer's Office in order to provide for necessary mail expenditures for the remainder of the year. The transfer will occur within the object level 3 for Internal Bill-Postage/Mail Room and is necessitated by a change in the billing model for mail room activities that was not fully recognized when the 2010 General Fund budget was passed.
Emergency Action is requested so that the City Treasurer's Office has sufficient appropriations to enter into necessary year end contracts to continue its operation.
Fiscal Impact: The ordinance will authorize a reduction of $26,644 in the Police Division's general fund budget while authorizing an equal increase in the City Treasurer's Office General Fund budget. The overall impact on the General Fund will equal zero.
Title
To authorize and direct the City Auditor to transfer funds within the General Fund; to authorize the City Auditor to reduce an encumbrance for mail expenses in the Division of Police and increase an encumbrance for mail expenses by the same amount in the City Treasurer's Office; and to declare an emergency ($26,644.00).
Body
WHEREAS, a need exists in the daily operation of the City Treasurer's Office in that it is necessary to transfer funds set aside for mailroom expenditures from the Division of Police, where there is a surplus, to the City Treasurer's Office budget to reflect projected expenditures in the second quarter financial review, and,
WHEREAS: the transfer of these funds necessitates a reduction in the mail encumbrance in the Division of Police and a subsequent increase in the mail encumbrance in the City Treasurer's Office, and,
WHEREAS: this transfer will have no overall impact on the 2010 General Fund, and
WHEREAS: an emergency situation exists in the usual daily operation of City Treasuer's Office, such that it is immediately necesary to transfer funds for the aforementioned purposes, for the preservation of the public health, peace, property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby directed to reduce EA007845/013 by the amount of $26,644 and increase EA007845/004 by the same.
SECTION 2. That the City Auditor is hereby authorized to direct the transfer of $26,644 as follows:
Transfer From:
DEPT- OBJ
FUND DIV OCA LEVEL AMOUNT
010 30-03 300301 3387 $26,644
Transfer To:
DEPT- OBJ
FUND DIV OCA LEVEL AMOUNT
010 23-01 230227 3387 $26,644
SECTION 3. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.