Explanation
1. BACKGROUND
The Division of Planning and Operations is in need of one message board and five truck mounted arrow boards. These message and arrow boards are necessary for daily operations and are critical to the Division's mission by providing the motoring public important traffic and roadway information. These message and arrow boards will enhance the Division's fleet and replace older message and arrow boards at the end of their serviceable lives. This purchase is consistent with the Division's long term equipment replacement program.
Bids were advertised in the City Bulletin for a message board and were received by the Purchasing Office on November 30, 2010 for bid SO035831 as follows:
Vendor Make Unit Cost Total Cost Status
National Signal Inc. SR490-170-660 $15,075.00 $15,075.00 Majority
Lightle Enterprises CMS-GP 432T $15,378.00 $15,378.00 Majority
The lowest bid from National Signal Inc., substantially met specifications as the lowest responsive, responsible bidder. Their bid price for one unit is $15,075.00.
Bids were advertised in the City Bulletin for five arrow boards and were received by the Purchasing Office on November 23, 2010 for bid SO035763 as follows:
Vendor Make Unit Cost Total Cost Status
National Signal Inc. 2160376 $1,605.00 $8,025.00 Majority
Paul Peterson Company Wanco WFBP5 $1.985.24 $9,926.20 Majority
Lightle Enterprises 15-Bulb Arrow Board $15,378.00 $15,378.00 Majority
The lowest bid from National Signal Inc., met specifications as the lowest responsive, responsible bidder. Their bid price for one unit is $1,605.00, and for five units is $8,025.00.
2. CONTRACT COMPLIANCE INFORMATION
National Signal Inc., contract compliance number 56-2593510 expires 12/16/2012
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The total cost of these purchases is $23,100.00.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the time period requirement to establish the purchase order is met.
Title
To authorize the Director of Finance and Management to issue a purchase order for the purchase of one message board and five arrow boards from National Signal Inc., for $23,100.00, for the Division of Planning and Operations; to authorize the expenditure of $23,100.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($23,100.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for safety of the motoring public, and
WHEREAS, the Division of Planning and Operations is in need of one message board and five truck mounted arrow boards to perform required maintenance activities, and
WHEREAS, funds are budgeted and available in the Streets and Highways G.O. Bonds Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Planning and Operations in that it is immediately necessary to purchase said message boards for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby directed and authorized to enter into a contract with the National Signal Inc., 2440 Artesia Avenue, Fullerton, CA for $23,100.00 for the purchase of one message board and five truck mounted arrow boards in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the sum of $23,100.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept./Div. 59-11, OCA Code 591246, O.L. 01-03 Codes 06-6651, Project Number 530020-100000.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.