Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Brennan Equipment Services Company dba Brennan Industrial Truck for one (1) forklift. This forklift will be utilized by the Department of Finance Fleet Division. RFQ025065 closed on 06/16/2023. There were five (5) bidders and the award was given to the Brennan as the third lowest bidder since OCTAIN provided an estimate of 52 weeks for delivery and Central Ohio did not have a satisfactory warranty policy or meet bid specifications. Brennan was the best bid evaluated by responses to bid specifications, length of warranty and available delivery date:
Brennan Industrial Truck Co. - $37,995.00
Central Ohio Forklifts Inc. - $35,524.00
OCTAIN Forklifts Inc. - $36,663.00
Technology International Inc. - $40,090.00
One Nation Distribution LLC - $49,950.00
Brennan Industrial Truck Co. contract compliance number 34-4472715 expires 05/04/2025
Fiscal Impact: A total of $37,995.00 will be spent from the Fleet Management Capital Fund 5205 and has been budgeted.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicles to increase in cost as well as limit their availability. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of these vehicles, which will not occur without this additional funding.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Brennan Equipment Services Company dba Brennan Industrial Trucking Co. for one (1) Forklift.; to authorize the appropriation and expenditure of $37,995.00 from the Fleet Capital Fund; and to declare an emergency. ($37,995.00)
Body
WHEREAS, the Fleet Management Division intends to purchase for one (1) forklift; and
WHEREAS, RFQ025065 was posted on vendor services and closed 06/16/2023; and
WHEREAS, Brennan Industrial Trucking Co. was deemed the best lowest responsible and responsive bidder and is recommended to be awarded this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to purchase the for one (1) forklift so that the duties and services of the Fleet Management Division may proceed unimpeded, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the acquisition of one (1) forklift for use by the Department of Finance, Fleet Management Division with Brennan Industrial Trucking Co.
SECTION 2. That the expenditure of $37,995.00, or so much thereof as may be necessary, is hereby authorized and approved from PO393619, Fleet Management Taxable Bonds Fund 5205 within project 550003-100000 in Object Class 06:
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.