Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf the Office of Construction Management with Dyanmix Engineering, Ltd. for professional services for the design and construction of the full facility emergency generator for the Columbus Public Health Department, 240 Parsons Avenue.
The original contract with Dynamix Engineering was authorized by Ordinance 1191-2011, passed July 26, 2011, and subsequently modified by 2154-2011, which passed December 7, 2011. This modification is necessary as the contract was initially scoped to install a generator to power the Office of Emergency Response within the North Dorm for use during emergencies. However during the review it was determined that though the generator would power lighting and computers it could not power the heating or cooling systems necessary to keep the area comfortable during the emergency. Heating and cooling within the Columbus Public Health Facility is derived from a single "power plant" type of units that heat and cool the entire facility. A design of a backup generator for the entire facility is appropriate given the critical role Columbus Public Health is likely to play in an emergency.
Dynamix Engineering, Ltd. has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interest of the City to choose another firm at this point. Prices already established in the contract were used to determine the cost of this modification.
Emergency action: is requested to allow this project to proceed in a timely manner so that the health facility receives an emergency generator as quickly as possible, thereby reducing the likelihood of long interruptions in electrical service.
Dyanmix Engineering, Ltd. Contract Compliance No. 31-1536631, expiration date July 6, 2013.
Fiscal Impact: The cost of the original contract was $152,972.00. The amount of the first modification was $18,700.00. The cost of this modification is $119,000.00. The total cost of this contract is $290,672.00. Funding for this modification will be from the Gov'l B.A.B.'s (Build America Bonds) Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Dynamix Engineering, Ltd. for professional services for the design and construction of the full house emergency generator for the Columbus Public Health Department, 240 Parsons Avenue; to authorize the expenditure of $119,000.00 from the Gov'l B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($119,000.00)
Body
WHEREAS, Ordinance No. 1191-2011, passed by City Council on July 26, 2011, authorized an initial contract for professional services for the design and construction of emergency generators for the Division of Fire and the Columbus Public Health Department; and
WHEREAS, Ordinance No. 2154-2011, passed by City Council December 7, 2011, authorized a contract modification to provide specifications and construction administration of a life safety systems emergency generator at the Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, it is necessary to modify a contract with Dynamix Engineering, Ltd. for professional services for the design and construction of the full house emergency generator instead of a smaller generator initially scoped for the Columbus Public Health Department, 240 Parsons Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to enter into a modify a contract with Dynamix Engineering, Ltd. for professional services for the design and construction of the full house emergency generator for the Columbus Public Health Department, 240 Parsons Avenue, so the health facility receivesan emergency generator as quickly as possible, thereby reducing the likelihood of long interruptions in electrical service; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Dynamix Engineering, Ltd. for professional services for the design and construction of the full house emergency generator for the Columbus Public Health Department, 240 Parsons Avenue.
SECTION 2. That the expenditure of $119,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570030-100018
OCA Code: Object: 763018
Object Level 1: 06
Object Level 3: 6620
Amount: $119,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.