Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, LLC. for an assessment and recommendation to correct the high water table by diverting and redirecting the water away from Fire Station 15, 1800 E. Livingston Avenue. This project will include a subsurface investigation, camera of all drainage pipes, and geotechnical services. This assessment is necessary to provide the City with the ability to improve potential flooding issues related to the current drainage system.
The Department of Finance and Management, Office of Construction Management, solicited a request for Proposals for the assessment of Fire Station 15 Groundwater. The project was formally advertised on the Vendor Services website. On June 10, 2019 the City received two (2) responses (0 FBE, 0 MBE), as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
Company City AS1/FBE/MBE
DLZ Architecture, LLC Columbus EBOCC
Star Consultants, Inc. Columbus EBOCC
DLZ Architecture, LLC. received the highest score by the Evaluation Committee. The Office of Construction Management is recommending the contract award to DLZ Architecture, LLC.
DLZ Architecture, LLC. Contract Compliance No. 31-1268980, expiration date February 28, 2020.
Emergency action is requested so that work may begin as soon as possible, so that these groundwater issues can be assessed quickly.
Fiscal Impact: This legislation authorizes an expenditure of $50,000.00 from the Safety Voted Bond Fund with DLZ Architecture, LLC for assessment and recommendation services related to correcting the high water table at Fire Station 15, 1800 E. Livingston Avenue. These funds are budgeted within the Public Safety capital budget.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, LLC. for assessment services related to the water table at Fire Station 15; to authorize the expenditure of $50,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize transfers between projects within the Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for assessment services related to correcting the high water table at Fire Station 15, 1800 E. Livingston Avenue; and
WHEREAS, two firms submitted bids on June 10, 2019 and DLZ Architecture, LLC. achieved the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with DLZ Architecture, LLC. for engineering design services related to correcting the high water table by diverting and redirecting the water away from Fire Station 15, 1800 E. Livingston Avenue, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Project Name / Project Number / Current Authority / Revised Authority/Difference
Fund 7701
Professional Architectural Services/P310004-100000/ $320,000.00 /$270,000.00/($50,000.00)
FS#15 Ground Water 2019/P340163-100000/ $0.00 / $50,000.00 / $50,000.00
SECTION 2. That the transfer of $50,000.00, or so much thereof as may be needed is hereby authorized within Fund 7701 (Safety Voted Bond Fund), in Object Class 06- Capital Outlay per the account codes in the attachment to this ordinance
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, LLC. for assessment services related to correcting the high water table by diverting and redirecting the water away from Fire Station 15, 1800 E. Livingston Avenue.
SECTION 4. That the expenditure of $50,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 3 is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.